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Forums Financial Management Lawson S3 Financials

How to Cancel on MA40/MA40.5

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jbertoli
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Posts: 18
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5/11/2012 9:31 PM
We have had staff changes and the person that has done this process is gone and of course there is no documentation. We are on an old version of Lawson - 7.2.4.

For our Bank Wires, they are entered into MA40 with MA40.5 done to create the payment record. After this, AP26 (release), AP170 (closing), AP175 (Distribution) are all done. We had a payment done incorrectly and need to back it out. We are not sure if we are doing things correctly to back out the payment because when we are done, the invoice and payments still show as a released status.

When we cancel in the MA40 screen, the user does a different invoice number to create the credit memo. Can't do a MA40.5 as it says payment number not allowed.

Any thoughts on how to cancel?

SP
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Posts: 122
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5/15/2012 7:47 PM
What are the steps you are taking to "back out" the payments?
jbertoli
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5/24/2012 8:32 PM
The issue is resolved now. So many different things had been done, but I think what ended up happening,is the user just deleted by using the voucher, the extra credit and re-entry.

Then we made sure the AP190 had been run, as we think that step may have been missed along the way.

As for steps, this is how I think it's supposed to go down;

1) Void payment on CB80; if an ACH payment, an additional step of CB85
2) Run AP190 to reinstate invoice (I think this step was not being done when it was a payment from MA40 (MA40.5)
3) If Invoice entered on AP20 screen, cancel via AP30.4
4) If Invoice entered on MA40, create a credit memo