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AP10 & Vendor Setup Advice Needed

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RobC
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Posts: 2
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1/10/2008 8:49 PM
We had a meeting today regarding AP10 access. I'm interested in finding out how others have access to AP10 and how is their access limited? We're also exploring some vendor maintenance changes. Right now, our Payroll department creates their own vendors and Purchasing creates all of the others. Do you use different vendor groups for different departments, or do you have one person/group maintain all vendors? Any recommendations or advice is appreciated. Thanks, Rob
Cheri
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Posts: 2
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2/28/2008 10:25 PM
We have one person in AP who is responsible for creating all new vendors in AP10. Purchasing/Materials does not have access to even view AP10. They have to submit the requests for a new vendor to AP, so we can ensure that the correct documentation is received before payments are created. We only have one Vendor Group, which works best for us because we only have one master list to keep track of. We have used different process groups, but have not had good results with it. In theory, the process groups would work well, because you could restrict payroll to only use vendors that are set up in the Payroll process group, but still only have one master vendor list to keep track of. It didn't work for us because AP issues all payments to the vendors in AP10, Payroll does not have access directly to the AP system.

Good luck!

Cheri