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Mixing Item Types on PO's

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Jen Watkins

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Posts: 1

8/28/2013 8:15 PM

Our current system is set up to now allow mixing of item types on PO's (All PO's are either all received, or all service lines). We are exploring the options of mixing lines on PO's but are finding there is more dependent on the AP handling code than originally thought.

We are looking to see how others hospitals/organizations handle these types of PO's.

Larry

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Posts: 2

9/1/2013 6:26 PM

We had the same issues with our AP department and the buyers.

Here is what we did.

If a PO was only for services, the PO suffix was SVC.

If the PO was a mix of services or products, the suffix would be the "DG". What does DG stand for, it was the initials of the city from where the buyer resided.

That said, it was the buyers job to view the RQC order at the Level 6 approval position. Sometimes the requester made a mistake and entered a product as a service, or a service as a product, or thought a product was a service and thought a service was a product. But after webinars and conference calls with requester4s, there was a 95% accuracy rate of correct suffix usage.

We eventually had 7 or 8 PO suffix codes, AP and the buyers agreed on what they meant, allowing AP to enter the correct handling code.

JonA

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Posts: 1163

9/12/2013 1:13 PM

It's general policy that we do not mix service and non-service lines on POs becasue of the handling code issue. Doesn't always happen in practice.