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Last Post 12/14/2018 1:48 PM by  Kat V
Spreading a PO Match Invoice over a period of months
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Jordan
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Covenant Healthcare
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12/05/2018 11:06 AM

    Our finance department is inquiring about spreading an invoice amount for a PO over twelve months for example, if it's for a contract of twelve months.  They also would like the system to know if it's being paid halfway through the twelve months, to only spread it over the remaining months.  I don't believe this is a possibility within PO20 (or anywhere on the PO side) but I offered to reach out to others to see if there's something we're missing.

    Does anyone else do a spread of their service contracts over the term of the contract when the invoices come in against a PO?  I think they said they are doing this manually on the back end right now but that it throws them off if the invoice isn't paid within the one month terms, etc.  Any input would be helpful.  Thanks!

    JonA
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    12/06/2018 10:16 AM
    I think that's something you would have to work out with the vendor prior to invoicing. If they're invoicing you for the entire 12 months on one invoice they'll expect the entire payment, not broken into 12 separate payments. I don't think you can take an existing invoice and break it into 12 payments, legally. If the vendor agrees to monthly payments you can set the PO line as a quantity service for 12 months and the vendor sends a monthly invoice.
    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
    Kat V
    Sr Supply Chain System Analyst
    South Broward Hospital District
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    12/14/2018 1:48 PM
    What Jon said - the invoice dictates the check. Activities will sort of do what they want - it doesn't really care about the period - just the overall budget. That's what my Finance is using to annualize the software licenses etc.
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