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Last Post 04/30/2019 10:24 AM by  thekboose
US House Vacancy: Manager, Payroll & Benefits Compliance
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thekboose
HRIS Manager
The Federal Government
Basic Member
(44 points)
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04/30/2019 10:24 AM

    Primary Duties/Responsibilities:

    • Perform a variety of analytical and evaluative work involved in developing policies, operating procedures, and internal controls necessary to ensure compliance with House policies and fiduciary responsibilities related to the custody and disposition of House employee payroll and benefits. 
    • Review, validate, transmit, and perform error resolution on payroll and benefits data. Identify and resolve complex payroll and benefits issues which result from corrective actions related to back pay, technical/administrative errors, and complicated payroll reporting actions.
    • Analyze problems to determine appropriate action to correct deficiencies, such as systemic problems with the automated personnel/payroll systems, training, communication and/or workflow.
    • Prepare marketing and outreach material, such as newsletters and user job aids or training sessions, identifying customer needs.
    • Monitor submission of documents and perform audits of documents and procedures to ensure the integrity of the personnel/payroll system is maintained.
    • Work with subordinates, peers, and supervisor to document and recommend improvements to business processes within the organization.
    • Conduct analyses to evaluate and recommend ways to improve the effectiveness and efficiency of disbursement activities and to develop new or modified processes, records, and/or guidelines.
    • Distribute and balance the workload among employees in accordance with work flow or job specialization and assure timely accomplishment of the assigned workload,
    • Keep in touch with the status and progress of work, and make day-to-day adjustments in accordance with established priorities, obtaining assistance from the supervisor on problems that may arise.
    • Responsible for the general day-to-day management and supervision of assigned staff, including the timely completion of individual performance plans and evaluations, employee coaching and mentoring, recommending appropriate training, and appropriately addressing employee conflicts and disciplinary actions. Report to supervisor on performance, progress and training needs of employees, and on behavior problems. Coordinate the assistance of other CAO, contractor and/or House support services to ensure that operational requirements are met.  
    • Maintain familiarity and compliance with, and established standards for, all applicable legal requirements, House Rules, Committee and CAO polices and procedures, as well as specific Unit and Sub-Unit practices and procedures.  These include, but are not limited to: The Personnel Policies and Procedures for the Officers and Inspector General, as well as the supplemental policies and procedures thereof; CAO Work Schedule Policies; Systems Development Life Cycle (SDLC) process; Project Plans and Budget Formulation Instructions; Overtime, Part-Time and Temporary Pay Processing Guidelines; and the CAO Records Retention and Equipment Liability policies. 
    • Ensure that customer service standards are met and that all core responsibilities are appropriately distributed and properly completed in a timely manner.  Likewise, ensure that key CAO functional requirements are assigned and met, to include, but not limited to: accurate and timely maintenance of Attendance and Leave Records; and, Information Technology Super-Users and Configuration Management support are identified and trained.
    • Perform other official duties as assigned.

    Qualifications:

    • High Attention to Detail and demonstrated experience running pay cycles in Lawson/Infor HRIS system. 
    • Knowledge of, and ability to understand general management theories, concepts, principles, and applicable employment laws.
    • Leadership and managerial/supervisory experience to include effective use of employee performance plans and evaluations, coaching and mentoring techniques, and appropriately addressing employee conflicts and disciplinary actions.  Experience with/in effectively interviewing and assessing job applicants.
    • Ability to review, understand and retain knowledge of applicable legal requirements, House Rules, Committee and CAO polices and procedures, as well as specific Unit, Sub-Unit, and Branch practices and procedures.
    • Ability to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changes.  
    • Experience with/in prioritizing, organizing, and assigning multiple tasks and activities simultaneously, ensuring their timely and accurate completion.
    • Working knowledge of and experience using various automated office systems and software programs.  
    • Ability to establish and maintain administrative, quality control, and measurement criteria and processes.  
    • Ability to develop, implement, and maintain internal workplace policies, standards, procedures, and practices.
    • Knowledge of the legislative environment, U.S. House of Representatives, and the operations thereof, preferred. 
    • Bachelor’s degree in a discipline related to the position.
    • Ability to handle sensitive and confidential matters with tact, both personnel and operational, as well as the ability to exercise judgement and discretion.  
    • Organizational skills and attention to detail.

    Closing Date: May 17, 2019

    Vacancy Announcement Number: FIN-002-19

    More details and to apply on-line, visit  https://www.house.gov/employment/positions-with-other-house-organizations/5778

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