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Last Post 02/02/2021 3:13 PM by  Kat V
Changing Item Purchasing Class
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Jeremy
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01/21/2021 10:23 AM

    If we have an item master item that does not have purchasing class assigned and the item has been used previously, we encounter issues if we then add a purchasing class.  Specifically, if we try to make a change to a PO line that has this item on it, we have we get an error stating "cannot use different purchase class for I and N types."  This sounds easy to fix:  Just change the purchasing class on the item on the PO Line, too, to match what we just assigned on the IC11.

    But, the problem is we are doing this to about 2,000 items and we have thousands of open PO lines.  Is there not some PO audit setting that we could change to make it "ignore" the fact that the PO line's item has a different purchasing class form what is assigned in IC11?

    Tags: IC11, Items, Purchasing Class, Class
    JonA
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    01/21/2021 1:28 PM
    Not to my knowledge. You can use Addins to update everything though- IC11, PO20, PO22 to release the POs after making the change. Before you release make sure their not set to resend to the vendor.
    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
    Kat V
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    South Broward Hospital District
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    02/02/2021 3:11 PM
    We had to do this for some PPE items for covid - and yes, what Jon said. Run PO220 for the items, upload:
    Company
    Procurement Group
    PO Number
    PO Release
    PO Code
    PO issue method: D (Do not print)
    Revisions Include N (Not/Applicable)
    Position To: the line number
    FC: C (change)
    Purch Major Class
    Purch Minor Class

    Upload as change Only to PO20.1

    Then upload:
    Company
    Buyer Code
    Position To PO Number
    Position TO Release Number
    Position To PO Code
    FC: R

    Upload as Change only to PO22.1
    Kat V
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    South Broward Hospital District
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    02/02/2021 3:13 PM
    For the items that were wayyy too old/complex PO situations, I uploaded to the PO99.2 and changed the Purch Major Minor there - but that's really not reccomended.

    Map
    Procurement Group
    PO Number
    PO Release
    PO Code
    Line Number
    Purch Major Class
    Purch Minor Class

    Upload as Change Only to PO99.2
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