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PA100 - Action Update
**Form Purpose
Run Action Update (PA100) to update pending personnel actions and to view the
updated actions. You can see the results of an action without updating HR11.1
(Employee) by selecting Report Only in the Update field.
**Processing Effect
When PA100 updates an action that employs an applicant, information about
the applicant updates to the corresponding employee program. This includes
applicant competencies, certifications, education, and so on.
If you are performing a mass pay action or a mass action, PA100 lists the
updated action, the employee(s) affected by the action, and each employee's
data items that were affected by the action. If you are performing a mass pay
action or a mass action, PA100 also lists the action's selection criteria (for
example, employee group or supervisor),
Note: If an employee is on the error listing, none of the fields on the
action are updated for that employee.
Updated Files
APPJOBHIST -
APPLICANT - The Applicant file is used to record the date hired and to
print applicant name on report.
BNCHANGE - If the action affects benefits, the Benefit Audit file is
updated with the benefit changes.
BNCOMPANY - The Benefit Company Parameters file is used to determine COBRA
participant number whether auto participant numbering is used
and retain last participant number used.
BNGRPCHG - The Benefit Group Change file is updated with group changes
that affect benefits.
CKPOINT - The Check Point file is the environment file used for recovery.
EMDEDMASTR - The Employee Deduction file is accessed by this report.
EMPCODES - The Emp/App Personnel Codes file is used to transfer employee
status codes from an applicant to one employee on hire an
applicant actions.
EMPLOYEE - The Employee file creates employee records for hire an
applicant actions. Main file updated for other actions.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
report.
HISTERR -
HREMPUSF - The Employee/Applicant User Fields file is accessed by this
report.
HRHISTORY - The HR History file is updated with user-defined log
information. This information does not include pay rate and
salary changes, which is stored in the Employee Rate History
file.
HRSUPER - The Supervisors file is accessed by this report.
HRUTILITY -
MILITARY - The Military Service History file creates military records
from an applicant to an employee on hire an applicant actions.
ONETMDED - The Payroll One-time Deduction file is used to verify that no
one-time deductions exist when the employee status is changed
to No Pay.
PAASSIGNED -
PACOMMENTS - The Personnel Comments file creates comment records for an
employee from an applicant on hire an applicant action.
PAEMPAPP -
PAEMPAPTST -
PAEMPLOYEE - The Employee Personnel Information file is used to create
Employee Personnel Information records for hire an applicant
actions. Main file updated for other action.
PAEMPPOS - The Employee Position file is used to create or update
personnel employee position records if the employee position
fields are updated or if an applicant is added to a position.
PAMEDICAL - The Emp Medical and Work Desc Code file is updated with work
restrictions entered in Applicant file when processing Hire an
Applicant.
PAPEPAUDIT -
PAPOSCHG -
PAPOSERR -
PARTICIPNT - The COBRA Participant file is used to create PARTICIPANT
records if an occurrence type is entered on the personnel
action.
PATHFIND - The Employee Report Writer Paths file is used to create
Employee Report Writer Paths records used to group employees
according to keys not part of another master path. The HR
Writer primarily uses this file.
PAYDEDUCTN - The Employee Payment Deductions file is accessed to determine
if deduction codes are set up for an employee.
PAYMASTR - The Employee Payments file is used to recreate Employee
Payments records if the employee process level or department is
changed and Employee Payments records exist with status = 9.
PERSACTHST - The Personnel Action History file is updated with the
personnel action changes.
PERSACTION - The Personnel Action file is the driving file for pending
personnel actions - deleted at end.
PERSACTYPE - The Personnel Action Code Type file updates PAT-LAST-CMT-SEQ
and PAT-LAST-ACT-NBR.
PERSGROUP - The Employee Group Header file is used when a group is
affected by the change a field will be updated to indicate
which groups will need to be rebuilt.
PGEMPLOYEE - The Employee Group Employees file is used to update field in
Employee Group Header = Y then will be rebuilt with the current
information.
PRRATEHIST - The Employee Rate History file is updated with pay rate and
salary changes.
PRREGPARM -
PRSYSTEM - The HR Company and Process Levels file is used to verify the
company and its process levels; to update PRS-LAST-EMPLOYEE;
and to edit user fields. This file uses PRS-ANNUAL-HOURS for
mass pay increases.
PRTAXLOC -
PWEMPLY -
PWSUPER -
STANDTIME - The Payroll Standard Time Record file is used to update
STM-RATE from EMP-PAY-RATE.
TIMERECORD - The Employee Time Records file is used to update
TRD-PROCESS-LEVEL and TRD-DEPARTMENT if process level or
department fields change.
Referenced Files
ACACCTCAT - The Activity Account Categories file is accessed to verify
account categories.
BENEFIT - The Employee Benefit file is accessed by this report.
BNBEN -
CUCODES -
DEDCODE - The Deduction file is accessed by this report.
DEPTCODE - The Department file is used to verify departments.
EMDEPEND - The Employee Dependent file is accessed by this report.
EMDISTMAST -
EMPFLEXDOL - The Employee Flex Dollars file is accessed by this program.
EMSTATUS - The Employee/Applicant Status file is used to verify employees
statuses.
ETGROUP -
GLINTCO -
GLSYSTEM - The General Ledger Company file is used to verify general
ledger companies.
HRCTRYCODE -
HRSECLEV - The Employee Security Level file is accessed by this report.
HRUSERFLDS - The HR User Fields file is accessed by this report.
INSTCTRYCD -
JOBCODE - The Job Code Parameters file is used to verify job codes.
OCCURTYPE - The COBRA Occurrence Type file is used to verify occurrence
type.
PABUDGET -
PADICT - The HR Systems Data Security file is used to print the item
name.
PADICT2 -
PAINSTRUCT - The Instructor Information file is accessed to ensure an
employee who is a course instructor is not deleted.
PAPOSITION - The Personnel Position Parameter file is used to update
POS-NBR-FIL and POS-CURRENT-FTE if an employees positions are
added or updated or if an applicant is added to positions.
PAPOSRULE -
PASCRTY - The Data Item Attribute Parameters file is used to verify
security for a Hire An Applicant action it determines whether
to log changes to fields on the employee record, which are not
among the fields specified on the action. e.g., employee name,
hire source, etc.
PATSTSETUP -
PCODES - The Human Resource Code file is used to determine if HR codes
are active. Used for code descriptions.
PCODESDTL -
PGSELECT - The Emp Group Selection Criteria file is used to verify
employees group selection.
PLAN - The Benefit Plan file is used to verify plan codes.
PLANMASTER - The Time Accrual Plan file is accessed by this report.
PRBUSGRP -
PREMDEDHST - The Employee Deduction History file is accessed by this report.
PROVERTIME - The Overtime Pay Plan is accessed by this report.
PRPROCGRP -
PRPROVINCE -
PRQCENTGRP -
PRQUALIFY - The Required Code Select Criteria file is accessed by this
report.
PRRATES -
PRSAGDTL - The Step and Grade Schedule Detail file is used to verify step
and grade details.
PRSAGHEAD - The Step and Grade Schedule Header file is used to verify
grade range schedules and step and grade schedules.
PRSTATE - The States file is accessed by this report.
PRTAXAUTH - The Tax Authority file is accessed by this report.
PRTAXLEVY - The Payroll Tax Levy file is accessed by this program.
REQCODE - The Required Deduction Code Header file is accessed by this
report.
SIDEPTDTL -
SIDEPTHD -
SYSTEMCODE -
TAXGROUP -
WFSETUP -
INVOKED Programs
ACAC
ACCL
API4
IFAC
IFCU
IFSG
SLSE
SLSU
HRCL
HRHI
HRLO
HRST
IFOB
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