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PR21.1 - Pay Plan
**Form Purpose
Use Pay Plan (PR21.1) to define and maintain pay plans that define pay
periods and work periods, and that meet FLSA and state requirements for
calculating overtime, or collective bargaining agreement requirements.
Separate overtime plans are required for different work periods and pay
frequencies, and to accommodate other differences such as daily overtime
calculation, and fixed and fluctuating work periods for salaried employees.
Updated Files
PROTPAYPRD - Used to validate the pay period end date.
PROTWRKPRD - Used to validate the work period end date.
PROVERTIME - Used to validate the pay plan and the salary class.
Referenced Files
PATHFIND - Used to determine if employees exist in the pay plan before
changes can be made to the plan.
PRPAYCODE - Used to edit pay code information.
PRSYSTEM - Used to validate the company and process level.
PR21.2 - Pay Period Inquiry
**Form Purpose
Use Pay Period Inquiry (PR21.2) to view pay periods and work periods created
for pay plans.
**Processing Effect
When you first define a pay plan in PR21.1 (Pay Plan), the system creates the
first calendar year's pay periods and one pay period into the next calendar
year, and the corresponding work periods. When you run PR999 (Payroll Year End
Close), the system creates the next calendar year's pay periods and work
periods.
Updated Files
None.
Referenced Files
PROTPAYPRD - Used to validate the pay period end date.
PROTWRKPRD - Used to validate the work period end date.
PROVERTIME - Used to validate the pay plan and the salary class.
PRSYSTEM - Used to validate the company and process level.
PR21.3 - Pay Period Standard Cost Hours
**Form Purpose
Use Pay Period Standard Cost Hours (PR21.3) to define the standard cost hours
for full-time accounting.
Standard cost hours are needed to calculate an effective hourly rate, which
is used for full-time accounting for government contractors.
**Process Effect
The effective hourly rate is used for calculating and booking costs to
project and activity costing for government contractors. Actual costs are
booked to
Payroll and General Ledger, while the standard cost is booked to Project and
Activity Management.
The difference is booked to GL as pay to actual difference.
The effective hourly rate varies from pay period to pay period for each
employee. The effective hourly rate is calculated by using the standard cost
hours in the pay period and the actual hours worked in the pay period.
For example, the annual salary is $60,000.00. The standard cost hours for the
pay period are 80 hours, yet the employee actually worked 90 hours.
Actual Pay is calculated as follows:
Annual Salary/Pay Periods = Pay period wage. (e.g., 60,000/24 = 2500). For
Payroll purposes this is always the same.
Annual Salary/Annual Hours = Hourly rate (e.g., 60,000/2080 = 28.85)
There were 80 pay period hours versus 90 hours worked.
Standard Cost Hours * Hourly Rate = Full Time Accounting (e.g., 80 * 28.85 =
2308)
Full Time Accounting / Actual Hours worked = Effective Hourly Rate (e.g. 2308
/ 90 = 25.64)
Government contractors need to charge a rate of 25.64 per hour to a project
for this pay period veruss traditional methods of charging a project 28.85 per
hour.
Updated Files
PROTPAYPRD -
Referenced Files
PROVERTIME -
PRSYSTEM -
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