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PR39.1 - One Time Deduction
**Form Purpose
Use One Time Deduction (PR39.1) to define, maintain, delete, or view employee
totals for one time deductions. To define or maintain one time deductions,
select a company in the Company field. To delete or view totals for one time
deductions, select a company in the Company field and an employee in the
Employee field at the top of the form.
A one-time deduction is a deduction that is not taken on a regular basis for
an employee. An arrears deduction is a one time deduction the Payroll system
creates if an employee does not have enough net pay to cover deductions.
**Processing Effect
The Payroll system processes all one time deductions, except garnishments,
after it processes standard deductions. The system processes one-time
garnishment deductions that are not refunds along with the standard
garnishment deductions. The system processes all one time deductions according
to their category and priority number, which you define on PR05.1 (Deduction).
An employee must have a Current time record for a one-time deduction to be
taken. You can create arrears one time deductions for employees without time
records with PR139 (Arrears Automation).
**More Information
If you want to create arrears deductions for employees who will not receive
net pay, use PR139 (Arrears Automation).
You assign one-time deductions either a Future status or Current status. The
Payroll system uses parameters defined in PR38.1 (Time Card Selection) and
PR137 (Batch Time Record Update) to change Future status one-time deductions
to Current status. One time deductions with a Current status can be processed
by PR140 (Earnings and Deductions Calculation) during the next payroll cycle.
Updated Files
EMDEDMASTR - Used to create a record if one does not exist for the
deduction.
EMPLOYEE - Used to validate the employee number entered and updates the
last one-time deduction sequence when adding records.
HRHISTORY -
ONETMDED - The primary file maintained by this program.
PRREGPARM -
PRSYSTEM - Used to validate the company and process level. If a one-time
deduction is added or changed to Error status, the PR140
(Earnings and Deductions Calculation) run flag for the
employee's process level is set to spaces.
TIMERECORD - When a one-time deduction record is added or changed to Error
status, all processed time records for the employee are changed
to an error status.
Referenced Files
BENEFIT -
DEDCODE - Used to validate deductions and verify that the dates entered
are within the deduction's effective date range.
EMSTATUS - Used to verify that the employee's status is defined as PN
(Pay - No Benefits) or PB (Pay - Benefits).
GLINTCO -
GLSYSTEM -
HRHISTORY -
HRSECLEV - Used to validate the employee's data item security level.
PADICT -
PASCRTY - Used to determine the security for a data item; if the data
item is to be logged; if the data item is required in a
program; and if the data item can be changed only by a
personnel action.
PAYDEDUCTN -
PLAN - Used to validate the flex plan and its effective date. You
cannot delete a plan if a one-time deduction is tied to it.
PREMDEDHST - Used to validate that no deduction history exists. You cannot
delete a deduction if history exists for the deduction.
PROVERTIME -
PRTAXAUTH -
PRTAXLEVY - Used to validate the tax table used for tax levies.
PRTAXLOC -
PRTAXPRDS -
PRTAXYEAR -
PR39.2 - One Time Deduction Speed
**Form Purpose
Use One Time Deduction Speed (PR39.2) to enter one-time deductions for
multiple employees. This is an add only program. To maintain one-time
deductions, use PR39.1 (One Time Deduction).
**More Information
To create the same one-time deduction for multiple employees, select an
employee and enter all appropriate fields. With the exception of the employee
number, all fields default from the previous line.
You can create one-time deductions for all employees in a specific company,
process level, or department, by leaving the Employee field blank.
Updated Files
EMDEDMASTR - Used to validate the employee on a one-time deduction.
EMPLOYEE - Used to validate the employee number and update the last
one-time deduction sequence when adding records.
HRHISTORY -
ONETMDED - The primary file maintained by this program.
PRREGPARM -
Referenced Files
DEDCODE - Used to validate deductions and verify that the dates entered
are within the deduction's effective date range.
DEPTCODE - Used to validate the department
EMSTATUS - Used to verify that the employee's status is equal to PB (Pay
- Benefits) or PN (Pay - No Benefits).
GLINTCO -
GLSYSTEM -
HRHISTORY -
HRSECLEV - Used to validate the employee's data item security level.
PADICT -
PASCRTY - Used to determine the security for a data item; if the data
item is to be logged; if the data item is required in a
program; and if the data item can be changed only by a
personnel action.
PAYDEDUCTN -
PLAN - Used to validate the flex plan and its effective date. You
cannot delete a plan if a one-time deduction is tied to it.
PREMDEDHST - Used to validate that no deduction history exists. You cannot
delete a deduction if history exists for the deduction.
PRSYSTEM - Used to validate the company and process level.
PRTAXAUTH -
PRTAXLEVY - Used to validate the tax table used for tax levies.
PRTAXLOC -
PR39.3 - Select Garnishment
**Form Purpose
Use Select Garnishment (PR39.3) to specify the case and file number a
one-time deduction affects if an employee has the same deduction multiple
times due to multiple garnishments.
Updated Files
None.
Referenced Files
EMDEDMASTR -
PREMPGARN -
PR39.4 - One Time Deduction Totals
**Form Purpose
Use One Time Deduction Totals (PR39.4) to view the totals for one time
deductions assigned to an employee.
Updated Files
None.
Referenced Files
ONETMDED -
PR39.5 - One Time Deduction BN Select
**Form Purpose
Use One Time Deduction BN Select (PR39.5) to process one-time deductions with
end dates on the employee deduction master.
This lets you process one time deductions for employee deductions that are no
longer active but need correction, possibly due to a refund or under
withholdings.
Updated Files
None.
Referenced Files
BENEFIT -
EMDEDMASTR -
PLAN -
INVOKED Programs
HRLO
IFAC
ACAC
ACCL
API4
IFCU
IFSG
SLSE
SLSU
IFOB
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