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PR86.1 - Payment Replacement
**Form Purpose
Use Payment Replacement (PR86.1) to replace an existing system payment that
has been closed by PR197 (Payroll Close), with a new payment number.
Note A new replacement payment date replaces the original date in the payment
file.
**Processing Effect
All payroll history relating to the original payment remains the same with
the exception of the payment number. Replacement payment numbers must be
previously reserved in PR81.1 (Manual Payment Reservation).
**More Information
PR197 is not required to update history after a payment replacement entry
because history is not changed, only the associated payment number is changed.
When a payment is replaced, the original payment number is voided
automatically in PR85.1 (Bank Account Reconciliation) and the new payment
number displays.
The following reports use the new replacement date: PR155 (Bank
Reconciliation) and PR162 (Payment Register)
In PR85.1 (Bank Account Reconciliation), the replacement date becomes the
void date of the original payment as well as the payment date of the
replacement manual payment. This new date does not affect the date associated
with the original payment history.
Payroll history reports such as PR260 (Payment Detail Listing) print the
original date. If the original payment history must be associated with a
different date, you must void the original payment and issue a manual payment.
Updated Files
CKPOINT -
PAYMASTR - Used to validate the payment number.
PRCHECK - Maintained by this program. Used to validate the payment and
payment status. You cannot replace reconciled or voided
payments. Also used to validate a reserved payment number.
Referenced Files
BANKFILE - Used to validate the bank code.
DEDCODE - Used to validate the deduction.
EMPLOYEE - Used to validate employee number.
HRSECLEV - Used to validate the employee's data item security level.
PAYDEDUCTN - Used to display deductions.
PAYSUMGRP - Used to validate the pay summary group.
PRSYSTEM - Used to validate the company.
PRTIME - Used to retrieve time record information.
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