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PO560 - Bid Response Load
**Form Purpose
Run Bid Response Load (PO560) to edit bid responses and price catalog
information provided by vendors, and report on any errors. It will also
optionally load the bid response or price catalog records to the bid file. The
records loaded can then be maintained with PO16.1 (Bid) and PO16.2 (Bid
Response) or used to do bid analysis with PO216 (Bid Analysis). Any records
that cannot be loaded may need to be loaded manually. You must run this
program once for each vendor response in order to do bid analysis.
**Troubleshooting
Bid response and price catalog records must reference a valid item master
item. If the vendor does not provide complete information on an item, the
Purchase Order application will attempt to default the necessary information.
When information is defaulted for an item, the Purchase Order application will
generate exception messages on the report.
Exception messages fall into three severity levels: warning, error, and fatal.
- A fatal exception is one that prevents the bid or catalog record from
loading to the bid file.
- An error exception is one in which the Purchase Order application has
defaulted information that is normally provided by the vendor, such as vendor
item number.
- A warning exception occurs when the Purchase Order application defaults
information that a vendor may normally not provide, such as your item number.
You may choose the exception message severity level that you wish to see on
the report in the Report Severity field.
Updated Files
CKPOINT - Used to determine if restart information exists.
POBID - Used to create bid records.
POBIDITEM - Used to create bid item records.
Referenced Files
APVENGROUP - Used to validate vendor group or to default vendor group.
ICVALUOM - Used to validate item unit of measure.
ITEMGROUP -
ITEMMAST - Used to validate the item and to obtain item descriptive
information.
POITEMVEN - Used to validate and obtain vendor item information.
PROCUREGRP -
INVOKED Programs
API3
ACAC
ACCL
ACTA
API4
IFAC
IFAU
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
ICI1
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