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AC03.1 - Resource
Use Resource (AC03.1) to define and maintain a resource code and general
information for a person, employee, vendor, asset, or equipment that is a
source of an activity's costs, revenues, or units. A resource is assigned
to an activity to track information such as the source of cost, employee hours
worked, and the specific elements that consist of the activity. You must
define
a resource code before you can associate the resource with an activity.
You define employee, vendor, and asset resources in the Human Resources,
Accounts Payable, and Asset Management applications, respectively.
Updated Files
ACASSIGN -
ACRESOURCE -
ADDRDATA -
Referenced Files
ACROLE -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AC03.2 - AC Person Assignment
Use AC Person Assignment (AC03.2) to assign resource people to an activity
or activity group. An AC Person is a person, employee, or subcontractor that
is not defined in the Lawson Human Resources or Accounts Payable
applications.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate
a company, accounting unit, account, and default billing category and value
with the resource/activity or activity group combination. This is the default
expense account information for Resource Journal Entry (AC41.1),
Subcontractor
Time and Material Entry (AC42.1), and Transaction Interface Adjustment
(AC54.1)
only.
Choose Rates to access Assigned Person Resource Rates (AC18.1). Use
AC18.1 to associate rates with resource/activity or activity group
combinations.
If the Resource Validation flag on Activity Group (AC00) is Yes and
you use AC54/AC540 to interface person resources or the AC4x forms to add
journal entries or resource time entries, then you must assign the person
resources here.
You can assign an AC Person to an activity at any level, not just the
posting level. Creating the assignment at a level above posting might simplify
setup because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN -
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP -
ACACTIVITY -
ACASNROLE -
ACRESOURCE -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.3 - HR Employee Assignment
Use HR Employee Assignment (AC03.3) to assign employees to an activity.
An HR employee is an employee defined in the Lawson Human Resources
application.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate
a company, accounting unit, and account with the resource/activity or activity
group combination. This is the default expense account information for
Resource
Journal Entry (AC41.1), Subcontractor Time and Material Entry (AC42.1), and
Transaction Interface Adjustment (AC54.1) only.
Choose Rates to access Assigned Employee Resource Rates (AC18.2). Use
AC18.2 to associate rates with assigned employee/activity or activity group
combinations.
If the Resource Validation flag on Activity Group (AC00) is Yes and
you use AC54/AC540 to interface person resources or the AC4x forms to add
journal entries or resource time entries, then you must assign the person
resources here. However, the Resource Validation flag on Activity Group
(AC00)
will override the Employee Validation flag for the AC54/540 programs.
You can assign an HR Employee to an activity at any level, not just
the posting level. Creating the assignment at a level above posting might
simplify setup because all assignments apply to any children
activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN -
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP -
ACACTIVITY -
ACASNROLE -
EMPLOYEE -
GLADDRESS -
GLCHART -
GLSYSTEM -
HRSECLEV -
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
PRSYSTEM -
AC03.4 - Vendor Assignment
Use Vendor Assignment (AC03.4) to assign Accounts Payable vendors or
Employee Expense employees to activities. Before you can associate a vendor
resource with an activity, the vendor must be defined in Vendor (AP10.1).
For example, define the valid subcontractors assigned to the activity.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate
a company, accounting unit, and account with the resource/activity or activity
group combination. This is the default expense account information for
Resource
Journal Entry (AC41.1), Subcontractor Time and Material Entry (AC42.1), and
Transaction Interface Adjustment (AC54.1) only.
Choose Rates to access Assigned Vendor Resource Rates (AC18.3). Use
AC18.3 to associate rates with assigned vendors/activity or activity group
combinations.
If the Vendor Validation flag on Activity Group (AC00) is Y and you
use AC54/AC540 to interface vendors, or the AC40x forms to create resource
or journal entries, then you must assign the vendors here. However, the
Resource
Validation flag on Activity Group (AC00) will override the Vendor Validation
flag for the AC54/540 programs.
You can assign a Vendor to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simplify
setup because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN -
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP -
ACACTIVITY -
ACASNROLE -
APCOMPANY -
APVENGROUP -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.5 - Asset Assignment
Use Asset Assignment (AC03.5) to assign Asset Management assets to activities.
Before you can associate an asset resource with an activity, the asset must
be defined in Additions and Adjustments (AM20.2).
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate
a company, accounting unit, and account with the resource/activity or activity
group combination. This is the default expense account information for
Resource
Journal Entry (AC41.1), Subcontractor Time and Material Entry (AC42.1), and
Transaction Interface Adjustment (AC54.1) only.
Choose Rates to access Assigned Asset Resource Rates (AC18.4). Use AC18.4
to associate rates with assigned asset/activity or activity group
combinations.
If the Asset Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface assets, or use the AC4x forms to create resource or
journal entries, then you must assign the assets here. However, the Resource
Validation flag on Activity Group (AC00) will override the Asset Validation
flag for the AC54/540 programs.
You can assign an asset to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simplify
setup because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN -
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP -
ACACTIVITY -
ACASNROLE -
AMASSET -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.6 - Equipment Assignment
Use Equipment Assignment (AC03.6) to associate equipment resources to
an activity. This resource identifies equipment or assets from non-Lawson
systems or assets that are not defined in the Lawson Asset Management
application.
Before you can associate the equipment resource with an activity, the
equipment must be defined in Resource (AC03.1).
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate
a company, accounting unit, and account with the resource/activity or activity
group combination. This is the default expense account information for
Resource
Journal Entry (AC41.1), Subcontractor Time and Material Entry (AC42.1), and
Transaction Interface Adjustment (AC54.1) only.
Choose Rates to access Assigned Equipment Resource Rates (AC18.5). Use
AC18.5 to associate rates with equipment/activity or activity group
combinations.
If the Equipment Validation flag on Activity Group (AC00) is Y and you
use AC54/AC540 to interface equipment, or use the AC4x forms to create journal
or resource entries, then you must assign the equipment here. However, the
Resource Validation flag on Activity Group (AC00) will override the Equipment
Validation flag for the AC54/540 programs.
You can assign equipment to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simplify
setup because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN -
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP -
ACACTIVITY -
ACASNROLE -
ACRESOURCE -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.7 - Role Assignment
Use Role Assignment (AC03.7) to associate roles with resources, including
AC Person, HR Employee, Asset, Vendor, and Equipment.
You define roles on Roles (AC03.8).
Updated Files
ACASNROLE -
ACRESHIST -
ADDRDATA -
MXLISTHDR -
Referenced Files
ACACTGRP -
ACACTIVITY -
ACASSIGN -
ACRESOURCE -
ACROLE -
AMASSET -
APCOMPANY -
APVENGROUP -
EMPLOYEE -
GLADDRESS -
GLCHART -
GLSYSTEM -
HRSECLEV -
INSTCTRYCD -
PRSYSTEM -
AC03.8 - Roles
Use Roles (AC03.8) to define and maintain names and descriptions of
roles. A role is a code that identifies a role that has a resource in relation
to activities. For example, an HR employee could have the role of Project
Manager.
Use the User Defined page to create names and descriptions of roles
specific to your organization.
Use the System Defined page to enter names and descriptions for the
three system-defined roles that are delivered with your application. These
three roles are:
- Project Manager - Project managers print on several reports,
are part of additional contract information, and print on invoices (within
the Lawson Billing and Revenue application).
- Administrator - Administrators are part of additional contract
information and print on invoices (within the Lawson Billing and Revenue
application).
- Principal Investigator - Principal Investigators are used
by the Lawson Grant Management application. (For more information, see the
Grant
Management User Guide.)
Updated Files
ACROLE -
Referenced Files
ACASNROLE -
INVOKED Programs
IFAC
ACAC
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFUP
SLSE
SLSU
IFAU
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