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AP199 - Vendor Balance Year End
Run Vendor Balance Year End (AP199) at the end of the fiscal year to
establish new vendor group period ending dates for a vendor group and transfer
current year vendor balances to last year. Vendor group period ending dates
are used to track vendor purchase and payment balances by period and year
within the Accounts Payable application. Establishing new period ending dates
is the only year-end closing function of the Accounts Payable application.
**More Information
The application lets you enter invoices for the new year before you
run AP199. Invoices with invoice dates in the new year are temporarily held
in a 14th period balance field. When you run AP199, 14th period balances are
transferred into the first period of the new year.
Before you run AP199, make sure:
- All invoices for last year are released.
- All cash payments for last year are updated by AP170 (Payment
Closing).
- All bill of exchange payments for last year are updated by
AP180 (Bill of Exchange Cashing Update).
- All invoice and tax distributions are updated by AP175 (Invoice
Distribution Closing).
- All bill of exchange distributions are updated by AP185 (Bill
of Exchange Distribution Posting).
- All invoices for voided payments are reinstated through AP190
(Invoice Reinstatement).
- All company-paid employee expense distributions are updated
by EE175 (Company Expense Posting).
- All cash ledger transaction distributions are updated by CB175
(Bank Transaction Posting).
If you run AP199 before releasing invoices and running these forms for
last year, the transactions for these invoices and payments post to the Period
One balance of the new year.
Run AP199 after the last period end date of last year and before the
first period end date for the new year. If your fiscal year is the calendar
year, run AP199 after December 31st and before January 31st.
NOTE AP199 updates AP00.1 (Vendor Group) with the new fiscal period
end dates you define in AP199.
Updated Files
APMONITOR -
APVENBAL -
APVENGROUP -
CKPOINT -
Referenced Files
APCOMPANY -
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