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Forums Human Capital Management Lawson S3 HR/Payroll/Benefits

Electronic W-2's

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Kristin Sherwood
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9/2/2014 6:08 PM
Does anyone offer Electronic W-2's to their employee's?  If so do you offer them to terminated employees?  What time of year do you obtain the consent from employees?
DanB
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9/26/2014 4:58 PM
We use Document Self Service from MHC to offer electronic W-2s to our employees.  Since we do not expose this application to the internet (it is only available on our intranet) terminated employees do not have access so we mail them a printed copy.  We usually send out a communication to all employees in early December reminding them this option is available and asking for consent but they can sign up at anytime.
Kristin Sherwood
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10/30/2014 5:18 PM
Dan- do you send an email letting the employee's know that their electronic w-2 is available to view?
DanB
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11/1/2014 9:01 PM
Sorry for the late reply but I just saw your question. Yes we do send out emails when the W-2s are available using the MHC product.
SherryW
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11/3/2014 11:31 AM
We also offer W-2's and follow a similar format that Dan does.  Not to termed employees but we default them into electronic and they have to opt out.  We do that communication in December as well.
SherryW
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11/3/2014 11:32 AM
We also offer W-2's and follow a similar format that Dan does.  Not to termed employees but we default them into electronic and they have to opt out.  We do that communication in December as well.