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Forums Enterprise Resource Planning & Manufacturing Lawson S3 Procurement

PO20- printer

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Chesca
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8/12/2015 12:47 PM
Some of our users are constantly needing to email or send files of purchase orders to other people. Normally what they do is print a copy of the PO to our printer then scan the copy to create a PDF or fax it to themselves so they get the confirmation email with a copy of the PO. This is a bit of a waste of paper and takes additional time to do.

Is there a way to print to a Document Writer file rather than actually printing a paper copy each time on Lawson or do we need to buy a software to do this? I have attached screenshot
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JonA
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8/12/2015 2:11 PM
We often send POs to internal staff when they need a copy after it's sent to the vendor. We set the PO Issue Method flag to I (email) and Revisions Include flag to I (re-issue) and add their email address. The hourly PO120 job creates the file and the fax integrator picks it up and sends the email out with the PO attached as a pdf. Our Marketing team usually receives the initial PO as they work directly with their vendors.
Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health
Chesca
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8/12/2015 6:06 PM
Hi JonA, I changed PO issue Method to I and revisions Incude = I. Where would add their emails?
JonA
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8/13/2015 10:37 AM
You did this in PO20.2 (PO Header Options) correct? It's the last field at the bottom of that same screen.
Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health
MORGS13
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8/28/2015 4:37 PM
I recommend dbtech and RAS. We can send the POs to a viewer, where anybody that needs access can view it on an as needed basis. Full audit trail of people viewing reports. Reports can also be e-mailed to external partners if needed.

Check out www.dbtech.com or e-mail me at mmorgan@dbtech.com