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EDI purchase from vendors vs pay to vendors

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Kodi L

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Posts: 12

6/3/2014 4:53 PM

We have an issue where we have to issue purchase orders to a certain company (we have seperate EDI #'s) but when the invoices come through MA540 the remit to is a different company with several divisions. For example, we buy from Codman, Depuy, Ethicon, etc but when the invoices come through MA540 the remit to is Johnson and Johnson so the match errors our and the purchasing agents have to go change the PO vendor to Johnson and Johnson so the invoice from EDI can match.

What would Lawson best practice suggest in this scenario?

We have heard to use the Pay to from the data management team and the Purch From from the accounts payable team. Any thoughts would be helpful.

Thanks in advance.

JonA

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Posts: 1163

6/4/2014 4:42 PM

Best practice is to use the Purchase From (AP10.2/PO10.2) to identify divisions within a vendor. Using your example, J&J, our EDI setup is slightly different though. We have a single vendor number for all J&J and then purchase from codes for J&J Healthcare, Ortho Clinical Diagnostics, etc., but we only use the J&J Healthcare purchase from code for EDI. We identify the many divisions by setting up a substitution in ED40... TPID_O_JJDIV. This grabs the Mfg/Div on the PO line and translates it to a 2 character J&J division code that goes in PO107. J&J uses this to determine to which division the order should go. (We also use GHX as the VAN for J&J orders)

Lawson Value	External Value
JJASP	AS (Advanced Sterilization Products)
JJBIOS	BW (Biosense Webster)
JJCODM	CO (Codman)
JJCORD	CC (Cordis)
JJENDO	ES (Ethicon Endo)
JJETHI	ET (Ethicon)
JJMEDI	MI (Medical)
JJMITE	DM (Depuy Mitek)
JJORTH	OC (Ortho Clinical)

Examples
PO1>1>1>PK>100>>MF>DM>VC>214120>IN>58063
PO1>1>1>CA>2712.03>>MF>ES>VC>4350>IN>12134

Likewise, you can set up a substitution for the Remit-to to be used to process the EDI invoice.

Kodi L

Basic Member Send Private Message

Posts: 12

6/4/2014 6:33 PM

Thanks Jon! This is really helpful.