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Asset Management - old assets

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cynthia
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2/15/2011 1:55 PM
My company has implemented AM with new assets acquired beginning Sept. We uploaded "old" assets in our test environment and ran the reports to verify the results with our GL balances. When the conversion files were uploaded we called the book OLDCAPS. We indicated it as Non-Posting because the assets were already recorded in GL as fixed assets, as well as their corresponding depreciation exp and accumulated depreciation. These conversion files covered all assets prior to Sept 2010. My question is how can we run the depre expense of our old capitals in our LIVE without posting the historical but only the current depre and accumulated depre. Please note AM allows only 1 posting book. Your suggestions are certainly appreciated.
Ruma Malhotra
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2/15/2011 2:44 PM
If you AM calendar is closed for before September even if you run the AM270 and AM280 nothing will post in the previous months of depreciation.

If you want the system to recalculate the accumulated depreciation for the assets from the beginning of time and book the depreciation the program is AM580. But remember this is the most dangerous program of asset management and read all the articles on KB before you run this program. Once run you cannot go back.

For the future period when you run AM270 and AM280 the system will calculate the current period and ytd depreciation of the old assets and book it for that period. On AM20.4 for every old asset look at the life to date depreciation, the remaining life etc and make sure that old assets show the right values along with your depreciation convention. There are excellent KB articles that explain all of this in great detail.

Hope this helps.
cynthia
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2/15/2011 3:25 PM
thanks, Ruma, for your response. The problem arises because the conversion files (all old assets) were tied to a nonposting book. If I understand AM correctly (correct me if I am wrong, nonposting book will not post to GL but it will close the period when AM190 is ran. It was set up as nonposting because we did not want the conversion files posted to GL again since they were already recorded in GL prior to Sept 2010 thru AP or JEs. But moving forward, we would like AM to post the depre expense and accum depre for these old assets. How do we set up AM to best handle this situation? Appreciate your help.
Ruma Malhotra
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2/15/2011 3:54 PM
Are you then using 2 books one posting and one nonposting ?

I assume that the new assets are added to the posting book.

cynthia
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2/15/2011 4:40 PM
yes, you are correct.
Ruma Malhotra
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2/15/2011 6:02 PM
If you want the assets to dapreciate and the depreciation to be captured in lawson I am sure that they will need to be attached to the posting book. Since Lawson can have only one posting book you may have to transfer these assets to the new posting book.

But before you go ahead please check with Lawson Global support. They may have different ideas for you.
cynthia
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2/15/2011 6:48 PM
thank you, Ruma, I will do as you advise.