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Creating Assets from AP invoices using AM115

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Saurabh
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5/17/2011 7:52 PM
Hi
This is on 8.1 MSP5. Am trying to create an asset from an AP invoice using the AM115 session but keep getting message "Account not defined".[00999/8020]

The AP invoice is linked to a PO which has the asset item (which was linked to an asset template)

The PO line is against a Bal Sheet AU [00999] and Bal Sheet Account

The 8020 Account is a P&L account which seems to be coming from AM06 (see screenshot for more info on setup)

Does anyone use this routine to convert assets and if so is able to advise on what could be going wrong.

Thanks
Saurabh
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mark.cook
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5/18/2011 12:29 PM
00999/8020 is a valid AU account combination?

You might try to review the transactions on AM15, click change and see if it hightlights the account in question.

Saurabh
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5/18/2011 1:43 PM
Mark
I get the same error in Am15 also. It seems that the system is going into a muddle when trying to link AU and Accounts. in Some of the AM setup screens (e.g AU Group etc) we have Bal Sheet Accounting Unit but that is then clashing with the Depreciating Expense account
Saurabh
mark.cook
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5/19/2011 6:19 PM
So in GL20.2 where you link the AU and Account is it a valid posting account for that AU?

I've seen with Assets using the AU Group and the Account set ups on another screen that certain combinations were not active and cause error messages like that.

Let me know and then we can trouble shoot more thoughts
Saurabh
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5/21/2011 12:21 PM
Hi Mark
Managed to track down why we were getting the issue. This is because we have our Accounting Units set to be either Balance Sheet or P&L
Therefore we are unable to put a P&L Account into the BS AU and vice versa.

This in combination with the fact that we did not have a default AU group in the templates was giving this error.

We have two options - both of which are not ideal
(a) take away the restirction in the AU or
(b) create a template with a default Accounting Unit . But as we have around 20 AU (1 for each dept) we will probably have to create 20 similar templates where previously we had been creating only 1

Saurabh