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Last Post 09/22/2005 11:39 AM by  dannyz21
Letters of Credit
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dannyz21
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08/24/2005 1:52 PM
    Hello, is there anyone out there who's had any experience with processing letters of credit in Lawson? Not sure if this is the right forum, but I would appreciate any information.

    Thanks.
    Bill Ianni
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    09/08/2005 5:28 PM
    I pulled this off of the support site. It doesn't explain how Procurement uses the letter of credit (although I don't think there is any functionality for it in 8.X).



    Some grant sponsors allow grant recipients to request cash for groups of awards from the agency using the letter of credit process. Draws can be requested as frequently as necessary and generally result in an ACH payment within 24 to 48 hours.
    You can assign a letter of credit to a grant activity (in other words, a contract activity) when you set up the contract on Contract Parameters (BR10.1) , Customers page. The same letter of credit can be assigned to any contract. Also, multiple grants from multiple sponsor institutes can be on the same letter of credit. Depending on how customers are set up in Accounts Receivable, it might be necessary to apply cash received on the letter of credit for more than one customer.
    To calculate amounts for letters of credit, Billing Calculation (BR120) and Invoice Print and Interface (BR121) include an optional letter of credit summary report. The report totals contract billing amounts by letter of credit. This allows the grants administrator to identify and request the appropriate amount for each letter of credit draw.
    You can use activity list functionality in Project and Activity Accounting to apply cash application by letter of credit in Accounts Receivable. The letter of credit assigned on the contract (Contract Parameters (BR10.1) ) is a Lawson-defined attribute. You can build an activity list with letter of credit as selection criteria. For example, the letter of credit number 80248 is assigned to multiple grant activities on Contract Parameters (BR10.1) . You can create an activity list called “LOC80248”. Its selection criteria is the letter of credit = 80248.
    You can use the activity list in Accounts Receivable cash application programs (AR30.x) to apply cash received on the letter of credit to the appropriate invoices.
    For the best efficiency during cash receipts processing, the ACH payment received for a given letter of credit should be processed and updated in Accounts Receivable before the next billing cycle is run for contracts involving that same letter of credit. If cash receipts are not processed, more work is required during cash receipts entry. For example, on May 15, a billing cycle is processed and results in $150,000 drawn on a letter of credit involving several grant activities (contracts). The ACH payment is received, and all open invoices are automatically selected during cash receipts. On May 22, the billing cycle is processed and $200,000 is drawn on the same letter of credit but the receipt is not processed and updated in Accounts Receivable. On May 29, the billing cycle is processed again and $90,000 is drawn. When the $200,000 receipt is processed, all open invoices from May 22 and May 29 will be presented, and you will have to manually select which invoices were paid by the $200,000 draw.
    dannyz21
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    09/22/2005 11:39 AM
    Thanks for the information!!
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