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AP115 - Vendor Merge
**Form Purpose
Run Vendor Merge (AP115) to transfer a vendor's open invoices to another
vendor. You can also transfer 1099 historical invoices from one vendor to
another. AP115 creates an audit trail for the vendor merge.
AP115 gives you the option to create comments about the vendor merge for both
to vendor and from vendor. The comment will include the system date of the
vendor merge.
AP115 creates three reports
Report 1 lists the invoices that were transferred.
Listing includes:
- A detail listing of invoices transferred
- Summary listing of invoices transferred
- Lists invoices moved
Report 2 lists invoices where the location code was removed.
Listing includes:
- Listing of invoices not transferred and the reason/error
Report 3 lists invoices that cannot be transferred.
**Processing Effect
If a duplicate invoice is encountered, the invoice is given an extension to
the invoice number. This extension is "-1". The program then checks to see if
the new invoice number is a duplicate. The program uses the company, vendor,
invoice number, and invoice suffix. If this invoice number is still a
duplicate invoice, the invoice will not be transferred and the invoice will be
listed on the duplicate invoice report.
If an invoice is a duplicate it will not be transferred, and it will be
listed on the Duplicate Invoice Report. You will have to manually resolve the
invoice.
If an invoice with an extension number is not a duplicate it will be listed
on the Invoice Number Change Audit Report. This provides audit trail for
changed invoice numbers.
If the original invoice number is greater than 20 characters, the program
cannot add an extension to the invoice number and the invoice will not be
transferred. It will be listed on the Duplicate Invoice Report, and must be
resolved manually.
If an invoice has a remit to location code that is not defined for the vendor
the invoice is being transferred to, the location code will be removed from
the invoice when it is transferred. This has an impact on the location code
balance and vendor balances. For more information, see the discussion of
balance considerations later in the AP115 form help.
If an invoice with a remit to code that does not exist on the to vendor is
transferred, the remit to code will not be transferred. AP115 will list
invoices where the remit to code was removed.
Cash codes and bank codes will be updated on invoices that are transferred
between vendors.
Partially paid invoices will not be transferred. Partially paid invoices will
be listed by AP115.
The current balances (vendor group, company, vendor, location code, and
balance currency) and highest balance are updated as invoices are transferred
between vendors.
If an invoice has a location code that is not defined for the vendor the
invoice is being transferred to, the location code will be removed from the
invoice. In this case the location code balance of the original vendor will
decrease by the invoice amount, and the vendor balance (not the location code
balance) of the new vendor will increase by the invoice amount.
Note 1: AP115 does not update the vendor hash totals on the batch records.
Note 2: AP115 will not transfer unreleased invoices that have applications by
an unreleased payment or check.
Note 3: AP115 will not transfer prepayment credit memos and employee advance
credit memos between vendors.
Note 4: AP115 does not update the invoice description on the distribution
records. These descriptions will be inaccurate if you have set the vendor
number and vendor name to default as the invoice description.
Updated Files
APAPDHIST -
APAPIHIST -
APAPPHIST -
APAUDIT -
APCOMMENTS -
APDISTRIB -
APHLDINV -
APINVOICE -
APPAYMENT -
APVENBAL -
APVENMAST -
CBCASHCODE -
CKPOINT -
MAAOIHIST -
MAINVDTL -
MAMADHIST -
MAPOINV -
MAPOOLCNT -
MMDIST -
MMUAVAL -
POAOCSPRD -
POPSPHIST -
TXCOMPANY -
TXTAXCODE -
Referenced Files
AMASSET -
AMTEMPLATE -
APACCRCODE -
APCOMPANY -
APCPYVND -
APPAYGROUP -
APPROCLEV -
APVENCLASS -
APVENGROUP -
APVENLOC -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
GLADDRESS -
GLCHART -
GLINTCO -
GLSYSTEM -
MAMATCHTBL -
REQLINE -
SYSTEMCODE -
INVOKED Programs
API4
ACAC
ACCL
IFCU
IFSG
IFAC
SLSE
SLSU
POIF
API3
IFOB
IFRS
POIG
POIM
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