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AP56.1 - Bill of Exchange Entry
**Form Purpose
Use Bill of Exchange Entry (AP56.1) to enter a vendor-issued bill of exchange
or create a manual bill of exchange payment.
**More Information
After you enter the bill of exchange on this form, choose the Invoices button
to open AP56.2 (Bill of Exchange Invoice Application) to apply the bill of
exchange to one or more invoices. Then, return to AP56.1 to release the bill
of exchange. The total invoice amount applied must equal the bill of exchange
payment amount before you can release a bill of exchange. To release a bill of
exchange, select the Release form action.
Note You can also use AP20 (Invoice Entry) to enter a vendor-issued bill of
exchange or create a manual bill of exchange payment for a single invoice.
When you release invoice containing the bill of exchange payment, you can view
or delete the application in AP56.1, but cannot change the application.
Vendor-issued and manual bill of exchange payments are not scheduled by AP151
(Bill of Exchange Generation) or do not have payments created in AP156 (Bill
of Exchange Printing).
Updated Files
APDRAFTS - Updates bill of exchange records.
APDRFTDIST - Creates bill of exchange distribution records.
APPAYGROUP -
APPAYMENT - Updates split invoice payment records.
CBBANKENT - Validates bank and updates used flag.
CBBANKINST - Validates payment code and updates used flag.
CBCASHCODE - Validates cash code and updates used flag.
CBCPYCASH - Validates company-cash code relationship and updates used flag.
Referenced Files
APACCRCODE - Validates invoice accrual code.
APCOMPANY - Validates company.
APDRFTCDES - Used in bill of exchange common routine.
APPROCLEV - Validates and defaults process level information.
APUSER -
APUSRCLASS -
APVENCLASS - Validates vendor class.
APVENGROUP - Validates vendor group.
APVENLOC - Validates and defaults vendor location information.
APVENMAST - Validates and defaults vendor information.
CBCCTRNJB -
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
GLADDRESS - Used in general ledger common routine.
GLCHART -
GLINTCO -
GLSYSTEM - Used in general ledger common routine.
AP56.2 - Bill of Exchange Invoice Application
**Form Purpose
Use Bill of Exchange Invoice Application (AP56.2) to apply vendor-issued or
manual bill of exchange payments entered in AP56.1 (Bill of Exchange Entry) to
one or more released invoices.
**Processing Effect
You have the option to view released invoices that have been assigned a
manual payment hold code. If you assigned a manual payment hold code to the
invoices to be applied, the system automatically removes the hold when you
apply a manual bill of exchange payment.
**Troubleshooting
If you apply a bill of exchange payment to the wrong invoice, you can delete
the application before you release the bill of exchange. If you realize the
error after you release the bill of exchange, you must void the payment in the
Lawson Cash Ledger system, run AP190 (Invoice Reinstatement) to reinstate the
invoices, then repeat the manual bill of exchange payment procedure.
**More Information
To define optional criteria used to select invoices for display, choose the
Filter button to open the Selection Criteria subform. An asterisk displays
next to the button if the filter is enabled.
To apply an invoice, select the Apply line action. To select an invoice for
transfer to another form, select the "X" (Select) line action.
To apply invoices for more than one invoiced vendor to a single bill of
exchange payment, type the invoiced vendor number, select the Display Open
("O") form action, and choose OK to view released invoices for the invoiced
vendor. Repeat the application process for each invoiced vendor.
After you fully apply a bill of exchange payment, use AP56.1 (Bill of
Exchange Entry) to release the payment for processing by AP180 (Bill of
Exchange Cashing Update). The total invoice amount applied must equal the bill
of exchange payment amount before you can release the applied payment.
Updated Files
APDRAFTS - Updates bill of exchange records.
APHLDINV -
APPAYMENT - Updates split invoice payment records.
APVENBAL - Not used.
CBBANKINST - Validates payment code and updates used flag.
CBCASHCODE - Validates cash code and updates used flag.
CBCPYCASH - Validates company-cash code relationship and updates used flag.
Referenced Files
APCOMPANY - Validates company.
APDRFTCDES - Used in bill of exchange common routine.
APHLDINV -
APINVOICE - Used in bill of exchange common routine.
APPAYGROUP -
APPROCLEV - Validates and defaults process level information.
APUSER -
APUSRCLASS -
APVENCLASS - Validates and defaults vendor class information.
APVENGROUP - Validates vendor group.
APVENLOC - Validates and defaults vendor location information.
APVENMAST - Validates and defaults vendor information.
CBCCTRNJB -
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
GLADDRESS - Used in general ledger common routine.
GLCHART -
GLINTCO - Used in general ledger common routine.
GLSYSTEM - Used in general ledger common routine.
INVOKED Programs
API4
ACAC
ACCL
IFCU
IFSG
IFAC
SLSE
SLSU
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