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IC20.1 - Receipts
**Form Purpose
Use Receipts (IC20.1) to directly enter receipt transactions into the
Inventory Control application. Transactions are entered in this form by a
user-defined document ID. Transactions are released (updated) to the Inventory
Control application by document ID using the Release form action. This process
lets you review and adjust transactions as many times as necessary before they
are updated to inventory.
When transactions are released, stock-on-hand quantities are updated
immediately.
This form lets you enter multiple item receipts by item number and receipt
quantity. As you enter item receipts, you can enter notations for general
ledger and/or override default values for the item's unit of measure, unit
cost, and preferred bin. If the item is defined as a catch weight item, enter
the quantity for the item's stock unit of measure and secondary unit of
measure. To enter and update catch weight information, select the Define form
action.
**More Information
If items are set up for lot or serial number tracking, this form walks you
through required detail forms, IC29.1 (Lots) or IC29.2 (Serials). You must
complete item detail forms before you can release a document. Otherwise, a
message indicates out of balance. To access item detail forms after the
initial transfer, view the document using this form. Then, select the Walkthru
form action.
If items are set up for bin tracking, you can receive quantities to multiple
bins by entering an asterisk (*) in the Bin field and this form transfers you
to IC29.3 (Bins). You can receive to multiple bins for lot or serial number
tracked items when this form transfers you to required lot and serial forms.
Before you can enter detail item receipts, you must first enter the company,
location, document ID, received date/time, and general ledger posting date.
Date/time fields default to the system date unless otherwise specified. The
general ledger posting date indicates to which general ledger period to post
transactions. You can post transactions to any general ledger period as long
as the general ledger period is open and the general ledger posting date is
within 35 days (before or after) of the current inventory period date defined
in IC01.2 (Dates). If the general ledger posting date is later than the
current general ledger period, transactions remain on the general ledger file
until the appropriate general ledger period becomes current. Transactions are
passed to the General Ledger application by running IC130 (General Ledger
Interface).
Note Use IC20.2 (Detail Receipts) if you want to override normal general
ledger credit accounts for item receipts directly or by reason code. You can
also use IC20.2 (Detail Receipts) to enter additional comments about the item
receipt or specify an activity for tracking in the Project and Activity
Accounting application. For catch weight items, IC20.2 calculates the
difference between the item's stock quantity and average stock quantity. A
message displays if this variance percentage exceeds the item's variance
tolerance.
Updated Files
ICACTIVITY - Primary file maintained by program.
ICCOMPANY - Used to validate the company number.
ICICDUF -
ICICTUF -
ICLOT - Created when items are received into lots.
ICRECEIPTS - Created on a release form action to track costing.
ICTRANS - Detail file maintained by program.
ICTRANSDTL - Created and maintained by this program.
ITEMLOC - Updated with new quantities on a release form action.
ITSERIAL - Created when items are received as serial number tracked.
MMUAVAL -
RQTRANS - This file is the history of all deliveries for all
requisitions.
SOHDETAIL - Updated with new quantities on a release form action.
Referenced Files
CUCONV - Used in a Currency conversion common routine.
CURELAT -
GLCODES - Used in a General Ledger common routine.
GLSYSTEM - Used to obtain the activity flag.
ICBIN - Used to validate bin numbers entered.
ICCATEGORY - Used to retrieve account information.
ICFACILITY -
ICLOCATION - Used to validate the location entered and display the location
name.
ICMFGCODE -
ICMFGDIST -
ICUSRFLDEF -
ITEMMAST - Used to display the item description and to retrieve defaults.
MFGSHPFAC -
POLINE -
PORECLINE -
POUSRFLDEF -
IC20.2 - Detail Receipts
**Form Purpose
Use Detail Receipts (IC20.2) to directly enter detail receipt transactions
into the Inventory Control application. Transactions are entered in this form
by a user-defined document ID. Transactions are released (updated) to the
Inventory Control application by document ID using the Release form action.
This process lets you review and adjust transactions as many times as
necessary before they are updated to inventory.
When transactions are released, stock-on-hand quantities are updated
(increased) immediately.
This form is similar to IC20.1 (Receipts) where you enter item receipts by
item number and receipt quantity. This form also calculates a variance
percentage for catch weight items and lets you override normal credit accounts
directly or by reason code. You can also include reference notations for
general ledger, additional comments and/or specify an activity for tracking in
the Project and Activity Accounting application.
**More Information
If items are set up for lot or serial number tracking, this form walks you
through required detail forms, IC29.1 (Lots) or IC29.2 (Serials). You must
complete item detail forms before you can release a document. Otherwise, a
message indicates out of balance. To access item detail forms after the
initial transfer, view the document using this form. Then, select the Walkthru
form action.
If items are set up for bin tracking, you can receive quantities to multiple
bins by entering an asterisk in the Bin field. This form will transfer to
IC29.3 (Bins). You can receive to multiple bins for lot or serial number
tracked items when this form transfers to required lot and serial forms.
Before you enter item receipts, you must enter the company, location,
document ID, received date/time, and general ledger posting date. Date/time
fields default to the system date unless otherwise specified. The general
ledger posting date indicates to which general ledger period to post
transactions. You can post transactions to any general ledger period as long
as the general ledger posting date is within 35 days (before or after) of the
current inventory period end date defined in IC01.2 (Dates). If the general
ledger posting date is later than the current general ledger period,
transactions remain on the general ledger file until the appropriate general
ledger period becomes current. Transactions are passed to the General Ledger
application by running IC130 (General Ledger Interface).
Updated Files
ICACTIVITY - Primary file maintained by program.
ICCOMPANY - Used to validate company number and units of measure entered.
ICICDUF -
ICICTUF -
ICLOT - Created when items are received into lots.
ICRECEIPTS - Created on a release form action to track costing.
ICTRANS - Detail file maintained by program.
ICTRANSDTL - Used for release edits, but also deleted when a line is
deleted.
ITEMLOC - Used to validate item numbers and to retrieve defaults.
ITSERIAL - Created when items are received as serial number tracked.
MMUAVAL -
RQTRANS - This file is the history of all deliveries for all
requisitions.
SOHDETAIL - Updated with new quantities on a release form action.
Referenced Files
CUCONV - Used in a Currency conversion common routine.
CURELAT -
GLCODES - Used in a General Ledger common routine.
GLSYSTEM - Used to obtain the activity flag.
ICBIN - Used to validate bin numbers entered.
ICCATEGORY - Used to retrieve account numbers and accounting units.
ICFACILITY -
ICLOCATION - Used to validate location entered and display location name.
ICMFGCODE -
ICMFGDIST -
ICUSRFLDEF -
ITEMMAST - Used to display item description and to retrieve defaults.
MFGSHPFAC -
POLINE -
PORECLINE -
POUSRFLDEF -
REASON - Used to validate reason codes.
INVOKED Programs
ICI1
IFAC
ACAC
ACCL
API4
IFCU
IFSG
SLSE
SLSU
SLSS
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