|
|
AP56.1 - Bill of Exchange Entry
Use Bill of Exchange Entry (AP56.1) to enter a vendor-issued bill of
exchange or create a manual bill of exchange payment.
**More Information
After you enter the bill of exchange on this form, choose the Invoices
button to open Bill of Exchange Invoice Application (AP56.2) to apply the
bill of exchange to one or more invoices. Then, return to AP56.1 to release
the bill of exchange. The total invoice amount applied must equal the bill
of exchange payment amount before you can release a bill of exchange. To
release
a bill of exchange, select the Release form action.
NOTE You can also use Invoice Entry (AP20) to enter a vendor-issued
bill of exchange or create a manual bill of exchange payment for a single
invoice. When you release an invoice containing the bill of exchange payment,
you can view or delete the application in AP56.1, but cannot change the
application.
Vendor-issued and manual bill of exchange payments are not scheduled
by Bill of Exchange Generation (AP151) or do not have payments created in
Bill of Exchange Creation (AP156).
Updated Files
ADDRDATA -
APDRAFTS -
APDRFTDIST -
APPAYGROUP -
APPAYMENT -
CBBANKINST -
CBCASHCODE -
CBCPYCASH -
Referenced Files
APACCRCODE -
APCOMPANY -
APDRFTCDES -
APPROCLEV -
APUSER -
APUSRCLASS -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
CBCCTRNJB -
CBUSER -
CBUSRCLASS -
GLADDRESS -
GLCHART -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
AP56.2 - Bill of Exchange Invoice Application
Use Bill of Exchange Invoice Application (AP56.2) to apply vendor-issued
or manual bill of exchange payments entered in Bill of Exchange Entry (AP56.1)
to one or more released invoices.
**Processing Effect
You have the option to view released invoices that have been assigned
a manual payment hold code. If you assigned a manual payment hold code to
the invoices to be applied, the application automatically removes the hold
when you apply a manual bill of exchange payment.
**Troubleshooting
If you apply a bill of exchange payment to the wrong invoice, you can
delete the application before you release the bill of exchange. If you realize
the error after you release the bill of exchange, you must void the payment
in Cash Management, run Invoice Reinstatement (AP190) to reinstate
the invoices, then repeat the manual bill of exchange payment procedure.
**More Information
To define optional criteria used to select invoices for display, choose
the Filter button to open the Selection Criteria subform. An asterisk displays
next to the button if the filter is enabled.
To apply an invoice, select the Apply line action. To select an invoice
for transfer to another form, select the "X" (Select) line action.
To apply invoices for more than one invoiced vendor to a single bill
of exchange payment, type the invoiced vendor number, select the Display Open
("O") form action, and choose OK to view released invoices for the invoiced
vendor. Repeat the application process for each invoiced vendor.
After you fully apply a bill of exchange payment, use Bill of Exchange
Entry (AP56.1) to release the payment for processing by Bill of Exchange
Cashing
Update (AP180). The total invoice amount applied must equal the bill of
exchange
payment amount before you can release the applied payment.
Updated Files
ADDRDATA -
APDRAFTS -
APHLDINV -
APPAYMENT -
APVENBAL -
CBBANKINST -
CBCASHCODE -
CBCPYCASH -
Referenced Files
APCOMPANY -
APDRFTCDES -
APHLDINV -
APINVOICE -
APPAYGROUP -
APPROCLEV -
APUSER -
APUSRCLASS -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
CBCCTRNJB -
CBUSER -
CBUSRCLASS -
GLADDRESS -
GLCHART -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
INVOKED Programs
API4
ACAC
ACTA
IFCU
IFAC
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
|
