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clean up old service POs

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NatalieD
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Posts: 53
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7/16/2018 1:41 PM

    Hello All,

     

    I've been tasked with creating upload wizards to try to mass close old service PO's. I was given the steps below:

     

    1. cancel remaining lines

    2. change issue method to D (do not print)

    3. change revision to N

    4. release PO

    5.issue final

     

    My question is whether the issue final is required since I am assigning "Do No Print" as the issue method prior to releasing the PO and in my research I've read that Issue final is generally used for other issue methods.

     

    Does anyone have any insight in whether skipping step 5 will stop the PO from closing?

    JonA
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    Posts: 1163
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    7/16/2018 4:47 PM
      Whether a PO is issued or not issued will not stop the PO close process. The PO only needs to be released and all lines in closed status.
      Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health
      Kat V
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      Posts: 1020
      Veteran Member
      7/17/2018 6:00 PM
        Jon is correct, you do not need to issue them.
        The best method is Cancel Remaining from the PO20 - it will cancel all lines and release the PO in one click without sending a revision (unless you've done something custom.) I would run PO190 just to ensure the headers close after the Cancel Remaining

        For larger cleanups, you can mimic it with an upload, but there is no Cancel Remaining function.
        Upload to PO20 Company, Procurement Group, PO Number, Release and Code, Position To Line Number, Default Issue Method, Revisions Include Flag, FC: L (Cancel) and upload as Change Only.
        Upload to PO22 to release the POs. Company, Buyer, PO Number, Release and Code, FC: R (Release) and upload as Change Only.
        Run PO190 when complete, export to csv and use vlookup to confirm all POs on the upload appear on the PO190. If not, you'll need to work the stragglers manually.