Electronic Receipts with Perpetual Inventory

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TBonney

Veteran Member

Posts: 281

8/26/2009 5:20 PM

Does anyone (that does not use JIT) process receipts electronically through MA531, prior to running invoice matching through MA540?

We have looked into receiving receipts electronically to reduce the number of "no receipt" errors when running the MA540. However, our fear is that since we use "perpetual" inventory (cycle count processing), this can't really be done. If we process the receipts prior to the inventory being physically received, the QOH in the system will be unreliable.

We do not use Just in Time and we deal with dozens, if not hundreds, of different vendors. The only folks we've talked to that receive their receipts electronically use JIT and only deal with one main vendor.

Thank you!

Bill Ianni

Veteran Member

Posts: 111

8/27/2009 5:32 AM

Have you tried the "No Receipt" Workflow service which comes delivered with Procurement? Perhaps this could resolve the problem? The service is triggered after X days of a "no receipt" condition; driven by MA01 setup. Seems more plausible than MA531.

Bill Ianni

Veteran Member

Posts: 111

8/27/2009 5:32 AM

Have you tried the "No Receipt" Workflow service which comes delivered with Procurement? Perhaps this could resolve the problem? The service is triggered after X days of a "no receipt" condition; driven by MA01 setup. Seems more plausible than MA531.

TBonney

Veteran Member

Posts: 281

8/28/2009 5:09 PM

Thank you Bill. I do not believe our procurement folks have looked into this option. I will bring it to their attention and have them research it a bit more. Thank you.

TBonney

Veteran Member

Posts: 281

9/1/2009 2:07 PM

Bill,

Please advise if you can provide any additional information on the "No Receipt" workflow. We do not presently use process flow. (We have begun to build a few flows, but none are yet live in production.) Is this MA01 field only used by process Flow, or would using it prevent these "no receipts" errors from displaying for the designated number of days when they attempt to do their matching too?

Thank you.

Bill Ianni

Veteran Member

Posts: 111

9/17/2009 3:04 PM

The field on MA01 is a Workflow field so a process flow is not needed. This service creates MA64 messages that buyers would need to respond to. Messages are created for invoices in the MA60 Reconciliation Queue when the number of days w/o a receipt exceeds the number of days setting on MA01.

TBonney

Veteran Member

Posts: 281

9/21/2009 6:02 PM

Bill,

Thank you for your update! I misunderstood the form/field help on the MA01. I thought it was saying it was useful only in processing through Process Flow. I will pass this infor along to our procurement folks for testing...Thanks again...

Cameron

Basic Member

Posts: 8

10/1/2009 11:44 AM

Hi-
We are using MA531 with one of our vendors with success.. However, we are doing about 70% of our total stock business with this vendor, so that makes difference I'm sure.

The MA531 works fine, but you do have to have someone watch over the process beccause of problems that can arise.. Say a vendor subs an item or the vendor part number changes, then the receipt will fail if your PO is not corrected to reflect this prior to the MA531 being run. I do know that you can work the error messages and re-process those receipts, but we aren't doing that..

The way our process works is that the 856 comes in at about 3:00am.. the goods arrive at 5:00am, and are being put away by the time our 1st shift comes on.. at 7:00am the MA531 runs and updates the inventory.. It works for us because we do not have users ordering things 24/7.

gawalsh

New Member

Posts: 1

10/1/2009 12:26 PM

We run the MA531 receipt job prior to the MA540 Invoice job daily. We have been receiving the EDI 856 TX for years from our primary vendor for our warehouse and our JIT orders. Our warehouse management has scheduled days they create a Bulk order and make sure the items are put away on the day they are going to do a cycle count. This ensures the SOH is accurate. I have found that there are only a few vendors who actually are sent up to send the EDI 856 TX.