Prev
Next
Forums Enterprise Resource Planning & Manufacturing Lawson S3 Procurement

PO31 Vendor Returns and Reduce Quantity Received

 3 Replies
 0 Subscribed to this topic
 1 Subscribed to this forum
Sort:
Author
Messages
Jeremy
Veteran Member
Posts: 129
Veteran Member
5/22/2017 5:24 PM

    The scenario:

    1. Order 10 EA
    2. Receive 10
    3. Invoiced 10
    4. Pay Invoice
    5. Need to return/replace 5 that were shipped defective
    6. Do PO31
    7. Enter Credit Memo

     

    Now, how do we handle the next steps:  We need to be able to receive the 5 "new" ones from the vendor and then enter the second invoice for the 5 "new" ones.  The first invoice was for all 10 and we entered and paid it.  Since 5 were defective, the vendor gives us a credit memo for them.

     

    When we do a PO31, I would expect it to allow us to receive the 5 new/replacement items coming in.  But, it does not.

     

    How would you handle the above?

     

    Thank you.

    Issac
    New Member
    Posts: 2
    New Member
    11/9/2017 11:51 AM
      When you created your vendor it should created a return PO. Did you obtain a return po to be received in PO30?
      Bonnie Zonko
      New Member
      Posts: 2
      New Member
      11/9/2017 3:25 PM
        Typically a vendor will either give you a credit memo, or send you no charge replacements, but not both. If they are sending no charge replacements, in PO31 on the Authorize tab, the vendor claim type would be NC for No Charge, and the Replace Goods would be Yes. Make sure you fill out this Authorize tab, and the PO Code on the header for Repl PO before you add the vendor return. Done correctly, it will generate your replacement PO number and you can handle that in PO20/PO30 as you normally would.
        Jeremy
        Veteran Member
        Posts: 129
        Veteran Member
        11/10/2017 6:25 PM
          Thanks for the replies. I think our AP may have told me some incorrect things. I would agree with the above; we would do a no-charge replace.
          Thanks.