In October 2017 we brought on another hospital to our system and I converted the POs that had yet to be received and/or invoiced. Some of those receipts remained unmatched for some months and the buyer decided to archive the receipts rather than see them on the RNI report each month. Now, 15 months later, one vendor has sent a statement with a boatload of invoices that were never paid going back as far as August 2017. With the receipt archived the invoice will need to be expensed rather than matched but I'm not sure what GL to code the expense to for the inventory POs. For nonstock and specials we can code to the department that received it. But when inventory is received there's a debit to the inventory account and a credit to the RNI account. When the receipt is archived the RNI is relieved but is there an offset? Am I missing the other side of that transaction? I've checked the adjustment and shrinkage accounts I don't see any transactions for the same amount.
Jon
I am curious as to what your resolution was and how you got the invoices paid against the archived receipt. We are going through a similar situation right now and I am not sure what to do with the invoice. Thanks for any input you may have.