Procure To Pay: Security Rights/Roles & Responsibilities

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Kat V
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Posts: 1020
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    It's Policy & Procedure review time for us and the endless stream of "but how do others do it?' is starting!

    How do you assign roles and what rights do the roles have for Procure to Pay?

    1. Requisition
    2. Approval 
    3. Procurement
    4. Receiving
    5. Accts Payable

    We currently do:

     

    1. Requisition
      1. Assign Role: Requesters are not really restricted, they create an IT ticket to get rights but we don't limit them per department or any such thing. 
      2. Rights: They can create reqs and inquire on Status.  
        Some of them that have S3 application rights to see/modify RQ10 and Inquire only on PO20, PO30, AP20, etc  - Anyone else have a need for this?
    2. Approval 
      1. Assign Role: Finance has a Cost Center Owner report and approvers must be on that or have written authorization from the CFO to be an approver
      2. Rights: Inbasket tasks, Lawson Reports for month end finance and they also get
        Is anyone getting end users insisting on needing copies of POs?
    3. Procurement
      1. Assign Role: By Dept/Title - generally this is only the SCM and Pharmacy departments.  There's a role that give Inquire rights to it all though
      2. Rights: Supply Chain and the Pharmacy Buyers get the "buyer" role and all of the above.  Buyers get PO20 full rights but not PO22.  They get MA64/MA66 and some inquire rights to AP10/AP20. SCM Contracts get additional roles to maintain pricing.  System Analysts get all of that and we get the keys to the item master and the RQ99 and PO99 screen. 
        We monitor if anyone creates a PO for something they requested or approved
    4. Receiving
      1. Assign Role: must be a dock receiver or SCM System Analyst
      2. Rights: they can be a requester, but here they are never approvers, we monitor if they receive what they requested.  They get full rights to PO30/MSCM RAD/Receiving Self Service.  They also get a custom version of PO64 that allows them to launch an IPA to ask if the department got their orders.  From there it's just Inquire rights to PO20 and AP10/20.
    5. Accts Payable
      1. Assign Role: Solely locked to the AP Department
      2. Rights: They split AP10 rights from AP20 rights but I'm not sure what else they get.