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AP Posting In Summary

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Tom Keller
Advanced Member
Posts: 42
Advanced Member
10/23/2009 8:55 PM

    We would like options for posting some of our AP data in summary.  We created a vendor class to be used for these items and designated it to post in summary.  Then we assigned the vendor class to the particular vendor but when we load the detail into AP, it is still posting in detail from the AP175 through the GL.  Is there something we have to do to the line items in the AP20 and AP20.7 to make sure we post in summary.  We add to the description line at the distribution level.  Since the distribution line exists does that continue to post the items in detail.

    jrbledsoe001
    Veteran Member
    Posts: 91
    Veteran Member
    10/24/2009 11:29 PM

      Hi Tom, 

      My understanding is that summary posting are an all or nothing setting by AP company.  I would like you to tell me if I'm wrong because I tried this once and couldn't get it to work.  I'm basing my assumption on KB 129314; see attachment.  E-mail me at jrbledsoe001@yahoo.com if you want to compare notes.

      AP175 form notes

      If the company has Summary selected in the Posting Option field in Company(AP00.4), AP175 summarizes distributions with the same posting date,accounting unit, account number, subaccount number, activity, and transaction analysis fields.

       

       

      Attachments
      John Henley
      Posts: 3353
      10/26/2009 2:25 PM
        Another way to control summary vs. posting detail from AP is to set the company to post in full detail, and then override the detailed posting by changing the 'interface posting' flag to summary on desired accounts on GL20.3. That gives more flexibility, but does require more setup work.
        Thanks for using the LawsonGuru.com forums!
        John
        Tom Keller
        Advanced Member
        Posts: 42
        Advanced Member
        10/26/2009 2:43 PM
          Article129314 says that any combination of the Posting Options fields other than the ones listed "will result in AP postin journal entries to GL in detail form. If we set our AP company to post in summary as well as the vendor class for the items we wanted in summary but the other vendor classes set to post in detail do you suppose our end result will be that the one vendor class posts in summary and the remaining vendor classes with settings for detail posting will post in detail. I'll try this in development and let you know if it works.