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Paid AP Invoices in a Released Status

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Tom Keller
Advanced Member
Posts: 42
Advanced Member
12/2/2009 7:16 PM

    I am working on cleaning up AP by querying Open Invoices using MS Addins where the records have very old dates.  We use the data and make a determination whether to write off the credit or cancel the invoice.  I am finding invoices in the query that have a Released status but have been paid.  Why does this happen and is there something we can do to change the status of history so the process completes.

    Brad Schauer
    Veteran Member
    Posts: 76
    Veteran Member
    12/2/2009 7:55 PM
      If an invoice has been paid, the status should be history, not released. If the invoice was voided the status would change back to released.

      Not sure why you would have paid invoices with a released status. The only way I know to change the status would be to do a paint screen or write a query that would update the apinvoice table.

      Brad
      Ruma Malhotra
      Veteran Member
      Posts: 412
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      12/2/2009 8:03 PM
        If the invoice is paid and in a released status this means that the invoice has not yet been posted by AP175 or AP170. In theis case the invoice is still in a released status and has been paid but not posted. You should be able to run the AP175 for the date of the end of year to complete posting all invoices. This will then put the invoive in a historical status.