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Delete Employee ID Record

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psfunkytek
Basic Member
Posts: 13
Basic Member
4/24/2008 6:38 PM

    We had an employee who has two employee ID's in our HR system sharing the same FICA_NBR.  We are unsure how this happened, but it is causing a problem with our interfaces which continue to try and update the old record which causes process failure (because the record is terminated) instead of the current one.

    We would like to delete one record and rebuild the correct history on the original record.  Does anyone know 1) Is there a lawson form for the end user to delete an ID or does it required back end intervention by a developer and 2) since we do NOT run Lawson payroll, I don't know of other downsides by performing the delete, does anyone have other warnings by performing this action?

    Thanks for all input.

    ICT, CA

    kadkins
    Advanced Member
    Posts: 23
    Advanced Member
    4/24/2008 6:48 PM
      Just curious... Is your HR00.1 setup such that it does not allow Duplicate Social Nbr's? (Flag = N) I'm asking this because we've seen this happen quite frequently in our systems and we cannot re-create it for the GSC. We always thought it had something to do with BSI processing interfering with HR entry, but if you aren't running Lawson payroll programs that kind of shoots a hole in that theory.

      To resolve, we simply delete the incorrect EID out of the system on HR11. We actually run daily audits to catch these records before they get time records, benefits deductions, etc. so that we can delete them timely.
      psfunkytek
      Basic Member
      Posts: 13
      Basic Member
      4/24/2008 7:44 PM

        I (and all the HRIS staff) THOUGHT we were set not to allow duplicate SSN's.  No one is sure how this happened, or when.  Which lawson form should we use to delete the ID?  Can we just go to HR11 and hit delete?

        Thanks,

         

        ICT, CA

        John Henley
        Posts: 3353
        4/24/2008 10:55 PM
          You can try HR11, and it might just work, depending on how much/what type of history the employee has thus far, although I doubt it will work. Usually this requires behind-the-scenes surgery either via SQL or COBOL.
          Thanks for using the LawsonGuru.com forums!
          John
          kadkins
          Advanced Member
          Posts: 23
          Advanced Member
          4/25/2008 12:01 AM
            We simply delete the bad record using HR11 & clicking delete - nothing special required. The reaosn we have the audits in place is to capture these before the employee is added to any benefits plans, incurs a time record, etc. It also depends on the user's security trying to delete the record, but no behind the scenes manipulation is required.

            If history exists (excluding payroll history), you could also try using the HR125 program to purge employee history then deleting the record on HR11. I've used both methods successfully.

            Hope this helps.
            aross11
            Basic Member
            Posts: 4
            Basic Member
            9/5/2013 12:37 PM
              We recently came across a similar issue. When attempting to delete the record off of the hr11 screen we get the message 'Count must be excluded before employee is deleted'. Is anyone familiar with working around this? Thank you.
              aross11
              Basic Member
              Posts: 4
              Basic Member
              9/5/2013 12:43 PM
                Nevermind, this was just a matter of changing the status to something that is excluded in the count.
                AnneV
                Basic Member
                Posts: 6
                Basic Member
                9/24/2013 12:35 PM
                  I know this is a late response, but you can control whether a status is excluded from a count on HR03.  When we have had to delete, we change HR03, perform the deletion on HR11, and then change HR03 back to what it originally was.
                  Ja'Tia Thompson
                  Advanced Member
                  Posts: 22
                  Advanced Member
                  1/10/2018 9:39 PM
                    Just to confirm...because we have a similar situation...if the employee's record is deleted on HR11 will a W-2 still be produced?
                    Margie Gyurisin
                    Veteran Member
                    Posts: 538
                    Veteran Member
                    1/11/2018 3:11 PM
                      I don't believe you can delete an employee from Lawson if they have payment history unless X number of years have passed. Then you have to run a purge program first.