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One Employee Record - Multiple Legal Entities (FED EIN)

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Dave Curtis
Veteran Member
Posts: 136
Veteran Member
2/29/2016 8:49 PM

    Current State: We have around 200 individuals who work at different legal entities within our one Health System (different hospitals - one health system).

    Each person is given a different employee record in Lawson for each different entity they work at. An entity is loosely defined by Employer Identification Number (EIN). If they work in multiple - we give them multiple employee ID's and if they transfer from one to another - we give them a new employee ID.

    We are looking at the possibility of combining the multiple employee records into one and using multiple positions to manage when they work at multiple entities.

    However - we want to maintain separate pay checks for each entity.  So if they work in two - they would receive two paychecks.

    Another wrinkle is that each entity has a different bank AND each entity has it's own - separate - time keeping system.

     

    I have my own thoughts on if/how this would be possible.  However - I would like to know if anyone out in Lawson/Infor Guru world has ever set something like this up and/or has this type of setup now.  

    Any feedback/thoughts would be appreciated.

    Thanks

    Dave

    thekboose
    Advanced Member
    Posts: 19
    Advanced Member
    3/1/2016 11:31 AM
      Hello Dave -

      This setup should not be too complicated. HR01 - Setup as "independent" Process Levels (Options Tab), separate Bank Codes, separate BSI companies. Define Federal EIN's on PR06. Use position management with PL as part of position code. Time keeping system(s) interface should include, employee number, position code, and check group value for separate checks (in addition to hours & date, etc). Each can have own pay plan and run on separate cycles. You should consider engaging a consulting to assist with consolidating the existing multiple employee records to one.


      Dave Curtis
      Veteran Member
      Posts: 136
      Veteran Member
      3/1/2016 1:53 PM
        Thanks thekboose

        In your experience, with that setup do the checks show the pay on the separate checks based solely on that entities hours/wages?

        For example - the checks usually include the pay rate which shows the average hourly rate. If they worked in multiple places would the separate checks show the average overall or average just for the entity paid on the check?

        We are working on setting up a test of our setup (which is what you have given as your input) but the team I am working with wanted to have some expectations.