Unpaid TIme Pay Code

We use negative here.

Jay - Do you also use time entry and if so, how do you get your employees to enter the hours as negative?  Or do you edit for that after loading the time cards via HS535 and PR530 and then manually intervene?

 

We use Time and Expense(Also called PSA or T&E) for time entry. It is a Lawson product. I am not that familiar with how the Time Entry, seperate from Time and Expense really does things in Lawson. It does seem unusual to me that they would show taking vacation as a negative number. I say we use negative here because I know that table PRTIME has negative numbers in it when people take time off. Are users on the front end are not exposed to that.

Time and Expense has an interface into Lawson. However are payroll department is very picky about things so they extract the data, do some adjustments and the put it into Lawson. We do not allow emloyees entering negative numbers because any adjustments are actually done by payroll. By adjustments I mean employees saying, "hey I didn't take vacation two weeks ago can you please back that out?" We have special rules setup in Time and Expense and one of them validates that negative numbers are not put in by regular users. I believe that without the custom rules Time and Expense would allow an employee to 'back-out' a vaction etc. You may have this issue in TimeEntry.

I do wonder if you are doing self service and it is coded like the Employee Self Service screens then you might be able to do some custom code to hide the negative numbers on the front end and make things look clean for employees.

In a previous job we actually switched to using a pay code that recorded the full hours at $0.00 because loading zero hours at full pay was causing problems with FTE calculations and benefit eligibility. It makes it easier for managers to verify time entry if each full-time employee has 40 hours each week instead of trying to keep track of all of the unpaid hours.

we enter as positive time. the paycode is set up as hours only in PR20.4. then create the offset rule in PR28 to an employee group (ie. "Exempt" which is attached to all exempt employees) then use PR128 to create the offset record during the PR process. We do the same for any sort of leave paycodes, paid or not.

Do each of you use HS535 to extract your time records and if so, do you have the Delete parameter set to a Y or N?  It is my understanding that if the Delete is set to Y, employees and supervisors can not view or report on historical time records.