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Web Time Entry

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Jodi Kruesel
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5/8/2008 8:35 PM

    We will be going live with EMSS in August and Web Time Entry in September.  My question pertains to Web Time Entry.  How do other companies handle Web Time Entry for a terminating employees final pay check?  Do you have the EE use time entry or do you obtain their final pay period hours in some other manner such as a paper time card or spoken word and then the payroll departments keys that data into the PR35?  I am trying to think through the timing of a terminated EE and the producing of payroll and it seems as though there may be timing issues with having the EE use Web Time Entry for their final paycheck.

    All input would be appreciated.

     

    winbrea
    Posts: 3
    5/8/2008 10:04 PM
      We have the terminating employee enter their time via time entry so that it can go through the usual approval process. The time lines are exported and uploaded via PR530. If a manual check needs to be processed, we will enter the time directly into PR80.
      Jodi Kruesel
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      5/27/2008 12:11 PM
        So, if you are aware that someone is terminating, you have them enter their time into Time Entry. If the check can be processed with the next available payroll cycle...great!...the EE can enter the time, the supervisor can approve the time and the time can run through payroll. If a manual check is needed, due to state final wage timing requirements, or other reasons, you still have the EE enter their time in Time Entry......what do you do about the supervisor approval process? Do you contact the supervisor to get approval for the time the EE has entered, and then code the time from the HS35 onto the PR80? Do you then delete the time from the HS35?
        winbrea
        Posts: 3
        5/27/2008 2:34 PM
          If a PR80 is needed, we contact the supervisor to get the time entry approved. We key the time entry into PR80. If the time entry ends up in PR36, we delete it from there so that the employee isn't paid again. The employee is usually in a final termination status by then so nothing ends up in HS35, PR35 or PR36.
          Jodi Kruesel
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          5/27/2008 3:15 PM
            Brenda - We are a multi state employer and run into situations all the time that the employee's final check needs to be a manual due to the timing requirement of final wages. If we find out someone is terminating and they have already entered time into Time Entry, this is the situation I tried to explain above. We could have the employee enter their time and then contact the supervisor for approval of what the employee has entered in time entry. The person would most likely be a term pending status, eligible to use Time Entry at this time. Their web time cards would be pulled in for processing if we do not delete them from the HS35.

            I do not quire understand your statement from above....The employee is usually in a final termination status by then so nothing ends up in HS35, PR35 or PR36........if the employee has entered time, doesn't it show up on the HS35 and then if you end up doing a manual, don't you have to delete it so it isn't processed again?
            winbrea
            Posts: 3
            5/27/2008 3:30 PM
              We use Time and Expense time entry via EMSS. Time records are paid through PR36. If the employee isn't in a pay status that allows the employee to be paid, the time record won't make it to PR36 or PR35 when we interface time entry. We do end up deleting PR35 or PR36 if the time record goes there.