GLTRANS join to GLCHARTGTL - to obtain Account Description

I'm no GL expert by any stretch, but can't you just join GLCHARTDTL to GLCHART to get the description-- or is that a different description than what you are looking for?

Or how about using GLCHARTDTL.ACCOUNT_DESC

I used GLTRANS to write the report...now just want to add in the Account Description. When I do, I have duplicate records...so I'm not joining the tables together correctly. (the tables are GLTRANS and GLCHARTDTL).

This is what I do:
first lookup GLSYSTEM based on gltrans.company to get Chart_name
then use chart_name, account and sub_account to lookup GLCHARTDTL

[quote]
Posted By Alise on 11/18/2014 11:28 AM
General Ledger report designed and functioning, except for account description field. How to properly join GLCHARTDTL to GLTRANS to obtain Account Description?

Or is there a more appropriate way to obtain the Account Description?


[/quote]
Alise, do you mean you want to join FROM GLTRANS TO GLCHARTDTL (i.e. to get the account description for a given transaction?)

If so (and I'm assuming you're using Crystal), you would LEFT OUTER JOIN from GLTRANS to GLMASTER then LEFT OUTER JOIN to GLCHARTDTL.

(going from GLTRANS directly to GLCHARTDTL requires extra step through either GLMASTER or GLSYSTEM to get the CHART-NAME field)...

Also be aware that the company from GLTRANS should be the "TO_COMPANY" not "COMPANY"

GLTRANS (GLT)
GLMASTER (GLM)
GLCHARTDTL (GDT)

FROM GLTRANS GLT
LEFT OUTER JOIN GLMASTER GLM
ON GLM.COMPANY = GLT.TO_COMPANY
AND GLM.ACCT_UNIT = GLT.ACCT_UNIT
AND GLM.ACCOUNT = GLT.ACCOUNT
AND GLM.SUB_ACCOUNT = GLT.SUB_ACCOUNT
LEFT OUTER JOIN GLCHARTDTL GDT
ON GDT.CHART_NAME = GLM.CHART_NAME
AND GDT.ACCOUNT = GLM.ACCOUNT
AND GDT.SUB_ACCOUNT = GLM.SUB_ACCOUNT

Join the GLTRANS.COMPANY to GLSYSTEM.COMPANY to get the Chart Name.

Then Join
GLSYSTEM.CHART_NAME to GLCHARTDTL.CHART_NAME
GLTRANS.ACCOUNT to GLCHARTDTL.ACCOUNT
GLTRANS.SUB_ACCOUNT to GLCHARTDTL.SUB_ACCOUNT

to get GLCHARTDTL.ACCOUNT_DESC

Alise, assuming you are using Crystal directly with the tables vs. SQL, use the join through GLMASTER since that's easier to understand...vs using CHART_NAME from GLSYSTEM and ACCOUNT/SUB_ACCOUNT from GLTRANS to join to GLCHARTDTL.

Also, the reason you would get duplicates is if you are not using a left outer join...

Thank you - will try this now.

This solution worked John. Thank you!