Accounts Payable Invoice Automation

Name	Points
Greg Moeller	4184
David Williams	3349
JonA	3291
Kat V	2984
Woozy	1973
Jimmy Chiu	1883
Kwane McNeal	1437
Ragu Raghavan	1372
Roger French	1315
mark.cook	1244

CMNew

Basic Member

Posts: 16

1/11/2017 2:33 PM

We are looking for third party solutions that integrate well with Lawson to automate our AP invoice process. This would include OCR to capture invoice data directly into Lawson AP and an approval process. We are also looking for a vendor (ideally the same one) that processes employee expenses through a portal also. We have a couple in mind Concur, Lexmark or Ascend. Does anybody have any experience with an intergation of this type that they are willing to share?

Greg Moeller

Veteran Member

Posts: 1498

1/11/2017 2:40 PM

We are using Ascend currently. Although their product works, it is causing us a LOT more work than the previous solution would have. We had/have ImageNow.

David Williams

Veteran Member

Posts: 1127

1/11/2017 2:47 PM

Not looking at Infor's APIA? I've had clients who have used Lexmark and can say there's always frustration implementing any new system.

CMNew

Basic Member

Posts: 16

1/11/2017 4:08 PM

Our Infor rep recommended referred us to a customer using Lexmark.

He didnt even suggest an Infor solution. We find Infor solutions in general not to be very user friendly or sophisticated in terms of functionality. Perhaps it is a good solution. We are in the early stages of our search so we are open to anything at this point.

John Henley

Posts: 3353

1/11/2017 5:02 PM

Look at Recall/Iron Mountain. I have a client that uses them. They OCR mailed-in invoices, store-and-forward emailed invoices, and then send files with the images and AP data formatted for Lawson interface tables. That sounds like what you're looking for, correct?

CMNew

Basic Member

Posts: 16

1/11/2017 7:10 PM

Thanks for the suggestion. Yes we are looking for that with a built in workflow approval process. We also want a way to process employee expenses (with an employee portal login). Ideally vendors could also log into a portal to check their payment status rather than calling AP.

Kat V

Veteran Member

Posts: 1020

1/11/2017 7:34 PM

We went from MHC and are in a project for Highland OnBase to replace it.

CMNew

Basic Member

Posts: 16

1/11/2017 7:40 PM

What are your reasons from moving from MHC?

We use MHC Image Express but not for workflows or OCR.

We werent sure if we should consider them or not but I heard somewhere they only dont offer line level approvals on invoices which is something we want

Patricia Mane

Basic Member

Posts: 24

1/12/2017 12:37 PM

We went live in 2015 with Lawson and Perceptive/ImageNow. With this application, we have created three email addresses that will send data into Perceptive/ImageNow for processing, APInvoices, Check Request and Travel.

Users can scan and email from any Multi Function Device or they can forward/send emails from their PC's. As well we have the majority of our vendors emailing invoices (if they are not EDI).

We Perspective's help, we have an approval matrix that we maintain and for those Non-PO invoices, we route them out for the necessary approval. Once all of the appropriate approval stamps have been applied, the invoice data interface into Lawson for payment process.

Once the PO Invoices are matched within Perceptive, they will export into Lawson, and based on the matching criteria, they will either process for payment or end up on the MA54 for error correction.

JonA

Veteran Member

Posts: 1163

6/20/2018 5:22 PM

Resurrecting this thread...

You who are using OCR to populate AP20 - Is it working well? How much time is spent in the error queue? What vendor?

jefriedman

Basic Member

Posts: 8

8/27/2020 1:38 PM

Hi Jon,

Did you get any info about OCR into an interface and then populating AP20? We're looking for solutions that would allow business users to add coding (perhaps with an Acrobat app) to invoices that they receive directly from vendors, submit them to imaging where OCR picks it up and it ends up in AP20.

Thanks,

Jerry