PO15 Procurement Template

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Bev Edwards
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    When setting up a template, I see where Accounting Unit on the Line Detail tab must be filled in. There is also another field called Use AU from RQ loc.

    Ours are set to N. Does that mean that when the items are ordered, they will be charged to the Requesting location the user signed in under or are they charged to the Accounting unit that is listed on the Line Detail tab?

    What if the value is set to 'Y'?

    Kat V
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      We have Accounting Unit blank on all template lines - it is not a required field.
      Use AU from RQ loc is N on all lines as well. I have the ominous note from one of my predecessors stating "Creates a message. Leave N stock/non-stock"

      If location A orders non-stock from a template, the accounting unit on RQ01 is charged and the Issue Account from IC11 populates the rest. Line appears on the req as Create PO? Yes.
      If location A orders stock item from a template, the From Location is the one on PO15 - not the one on RQ01. The accounting unit from RQ01 is the issue accounting unit and the GL Category on IC12 for the PO15 From Location populates the rest. Line appears on the req as Create PO? No and appears on the next WH batch.

      Michelle Wetzel
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        We use templates extensively and have that field set to "N" as well. I have one user who has 6 different cost centers that share the same template. They all have the same approver so it doesn't matter if she doesn't change her requesting location. She's identified items that always go to a certain AU/ACCT combination and we've tied them into the template that way. Dist Co / Accounting Unit / Acct. That way - they always hit the correct GL.

        The field notes on the Use AU for RQ Loc field say that the "flag will be used to allow the requesting location accounting unit to override the IC02 flag to use the GL category accounting unit". If we have a GL category set up for an item, we don't allow it to be overridden. However - we also have our GL categories set up for stock so that the Issues Accounting Unit is blank and feeds in from the requesting location, unless it is hardcoded onto the template.
        JonA
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          We have this field set to Y for most template lines because we don't enter an Issue AU on the GL cats for IC locations. We also have some templates set up with multiple req locs as participants. So we want the AU to default from the RQ01 set up.  We have some items like pharmaceuticals that are hard coded on the template line (and GL cat) to charge to Pharmacy so in these instances the field is set to N. I should also add that we maintain both stock and nonstock items in IC12.

          If you set the field to N and you don't hard code the AU on the template line and the AU in the GL cat in IC12 at the From Location is blank and the Issue AU in RQ01 is also blank there will be no source to pull the AU from to the req line and the requester will have to enter this themselves.

          Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health