Punch Out - Office Supplies

We use Punchout with Staples, but the items are delivered to our Receiving Doc and then delivered to the departments by our clerks. When I looked at the EDI transactions being sent I did not see any requester information. I know that the comments that print on the delivery ticket will be sent in the transactions for EDI. It is sent in the MSG segment. You might test adding the information to the requisition to print on the delivery ticket and see what happens. We use GHX for our EDI.

 

I also took a look at laws_out_91_ghx and there is a section of code for certain vendors that utilizes the deliver_to field from RQ10 and creates an SDQ segment.  If you choose to use EDI then you might be able to use the TPID for those vendors (If you aren't already) and have the requester enter the information in the deliver to field in RQC.  One drawback is it is limited to 30 characters.  If you have Perl knowledge you might try making some coding changes which is what I had to do for Amazon to pas the SupplierPartAuxiliaryID to them. 

Have the Requester enter their name in the Deliver To field.  This does transmit on the 850. Optionally, update the Req Approval IPA to evaluate the Deliver To and populate it.

Hi Shannon. I have been assessing punchout. How long of a project has it been for you. I read the configuration guide and it doesn’t seem to complex to setup. Just wondering how many people you had involved and how long it took.

Thanks!

Unfortunately, we have run into many unforeseen delays with our Punch Out vendor, some being Infor related and some vendor. Our office supply vendor was not an "approved" vendor for Punch Out installation so that could have been one of the issues with our delay. We are expected to go live Q4. 

All that to say, we did have consultant help and she explained that Punch Out should normally be a seamless process to implement. I am attaching our implementation guide that may help in your setup. I would say normal setup and implementation should take no longer than 3 months. 

Let me know if you have any other questions.

Thanks,
Shannon

Thank you so much for providing. Is there a CSF implementation in your near future?

We have implemented several punchout preferred vendors like Officemax, Staples, Grainger but also Sysco and Midwest Medical to name a few all with different demands. The punchout configuration in the rqc_config file allows for some custom mapping of data being sent and received like company and requesting location in the cXml. We pass the user's first and last name or user ID in the punchout request. We use the "User Name" field in ED43 which become an email address which is passed in the cXml to the punchout vendor. You could add a user exit routine to RQIFB to add a comment to the PO header or you cold just train the users to use the drop ship information on the requisition to specify who and where the items get sent which will be sent on the EDI po. There are a number of options depending on what you and your vendor needs. By the way, if a vendor strictly subscribes to the cXml standards then they are an approved vendor as there would be no difference.

We have been using punchout for years. You can define the Shipto and it works well. see example below

DEVELOPMENT SERVICES

DEVELOPMENT SERVICES
City of Topeka
620 SE MADISON ST
3RD FL
TOPEKA
KS
666071118