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EECEXPENSE FILE
Expense Interface
The Expense Interface file is used by the Expense Interface program to
interface employee expense records from a desktop application or a non-Lawson
system to the Lawson Employee Expense system. When you run EE520 (Expense
Interface), the system reads records in this file for interface into the
Employee Expense file and, for released status expenses, into the Accounts
Payable Invoice file.
When the Expense Interface file records are successfully interfaced, they are
purged from this file. You can use EE52.1 (Expense Update) to add records to
this file or maintain records already loaded into this file before interfacing
the records.
Expense records with an open status must have one or more corresponding
records in the Expense Distribution Interface file.
UPDATED BY
EE52.1 EE52.2 EE520
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
CVE-COMPANY Numeric 4 EE52.1
Company Required. The company number. Must be a
valid record in the Accounts Payable
Company file.
CVE-VENDOR Alpha 9 EE52.1
Employee Required. The employee number. Must be
a valid record in the Accounts Payable
Vendor file.
CVE-EXPENSE-NBR Alpha 10 EE52.1
Expense Number Required. The expense report number.
CVE-EXPENSE-TYPE Alpha 1 EE52.1
Expense Type Required. Identifies the type of
expense. Valid values are:
E = Expense.
P = Cash Payback.
CVE-DESCRIPTION Alpha 30 (Lower Case) EE52.1
Description The description assigned to the
employee expense report.
CVE-REC-STATUS Numeric 1 EE52.1
Record Status Required. The record status of the
expense. Valid values are:
0 = Unreleased. Not available for
matching or payment.
1 = Open. Available for payment.
CVE-POSTING-STATUS Numeric 1 EE52.1 EE52.2
Posting Status Required. The posting status of
associated expense report distributions.
Valid values are:
0 = Unreleased. Distributions not
available for posting.
1 = Unposted. Distributions available
for posting.
9 = Posted. Distributions posted to the
general ledger.
Note: If the expense status is
Unreleased, the distribution posting
status must be Unreleased. If the
expense status is Open, the distribution
posting status must be Unposted or
Posted.
CVE-APPROVAL-CODE Alpha 3 EE52.1
Approval Code The approval code assigned to the
employee expense. Used for approving
expenses to be released to the Accounts
Payable system. Must be a valid record
in the Approval Code file.
CVE-EXPENSE-DATE Numeric 8 (yyyymmdd) EE52.1
Expense Date Required. The date the expense was
incurred. Used when updating the
employee's purchase balance.
CVE-DUE-DATE Numeric 8 (yyyymmdd) EE52.1
Due Date Required. The due date of the employee
expense.
CVE-DISTRIB-DATE Numeric 8 (yyyymmdd) EE52.1
Post Date The date used for posting the expense
report distributions to the general
ledger. If left blank, the expense date
defaults.
CVE-TRAN-EXP-AMT Signed 15.2 EE52.1
Transaction Expense Required. The total amount of the
Amount employee expense. Includes both
company-paid and employee-paid expenses.
Must be entered in company currency.
This field contains the same value as
the Base Currency Expense Amount field.
CVE-BASE-EXP-AMT Signed 15.2 EE52.1
Total Expense Amount The amount of the employee expense in
the company base currency. Includes both
company-paid and employee-paid expenses.
CVE-BASE-TAX-AMT Signed 15.2 EE52.1
Total Tax Amount The total tax amount of the expense in
the company base currency.
CVE-BASE-EMP-PAID Signed 15.2 EE52.1
Total Employee Paid The total employee-paid amount of the
Amount expense in the company base currency.
CVE-PROC-LEVEL Alpha 5 EE52.1
Process Level The process level assigned to the
employee expense. Must be a valid record
in the Accounts Payable Process Level
file. This field is required if the
company does not have a default process
level assigned.
CVE-DEF-ACCT-UNIT Alpha 15 EE52.1
Default Accounting Required. The default general ledger
Unit accounting unit assigned to the employee
expense. Defaults on all expense
distributions that do not have an
accounting unit assigned.
CVE-ACTIVITY Alpha 15
Activity The default activity assigned to the
expense. Defaults on detail lines
entered for the expense. Must be a valid
record in the Lawson Activity Management
system.
CVE-ACCT-CATEGORY Alpha 5
Account Category The default account category assigned
to the expense. Defaults on detail lines
entered for the expense. Must be a valid
record in the Lawson Activity Management
system.
CVE-CASH-CODE Alpha 4 EE52.1
Cash Code The cash code assigned to the employee
expense. Represents the bank account the
expense is to be paid from. Must be a
valid record in the Cash Code file.
CVE-ACCR-CODE Alpha 4 EE52.1
Invoice Accrual Code The invoice accrual code assigned to
the employee expense. Used to default a
general ledger invoice accrual account
to the expense. Must be a valid record
in the Invoice Accrual Code file. If
left blank, the invoice accrual code
assigned to the employee, if assigned,
the process level, or the company
defaults.
CVE-HLD-CODE Alpha 4 EE52.1
Hold Code The hold code assigned to the employee
expense, if assigned. Used to prevent
the expense from being scheduled for
payment in the Lawson Accounts Payable
system. Must be a valid invoice hold
code record in the Hold Code file.
CVE-HOLD-TYPE Alpha 1
Hold Type Indicates the type of invoice hold code
assigned to the employee expense, if
assigned. Valid values are:
T = Temporary. Upon release to Accounts
Payable, the expense will be held for
only one payment cycle. AP170 (Payment
Closing) removes the hold code from the
expense record.
P = Permanent. Upon release to Accounts
Payable, the expense will be held until
you remove the hold code from the
expense record.
Blank. A hold code is not assigned to
the employee expense.
CVE-REL-FOR-PMT Alpha 1 EE52.1
Release For Payment Indicates whether the expense can be
released to Accounts Payable. Valid
values are:
Y = Yes. Default value.
N = No.
CVE-REFERENCE Alpha 10 (Lower Case)
Reference The default reference assigned to the
employee expense. Defaults on
distributions entered for the expense.
CVE-DIST-DESCRIPT Alpha 30 (Lower Case)
Distribution The default description assigned to the
Description expense. Defaults on distributions
entered for the expense.
CVE-DIST-COMPANY Numeric 4
Posting Company The company the expense will be posted
to. Must be a valid general ledger
company record and a valid intercompany
relationship must be defined in the
Lawson General Ledger system.
CVE-DEF-TRAN-CURR Alpha 5 EE52.1
Default Transaction The default currency assigned to the
Currency expense. Defaults on distributions
entered for the expense. Must be a valid
record in the Lawson Currency system.
CVE-DEF-CNV-RATE Percent 14.6 (Percent) EE52.1
Default Exchange The default exchange rate for the
Rate employee expense. Defaults on
distributions entered for the expense.
If left blank and a Default Currency is
defined, the rate defined for the
relationship defaults.
CVE-CURR-EFF-DATE Numeric 8 (yyyymmdd) EE52.1
Currency Effective The effective date of the exchange
Date rate, if entered. If left blank, the
expense date defaults.
CVE-TRANS-NBR Alpha 10 (Right Justified) EE52.1
Payment Number The payment number assigned to the
employee expense if paid with a manual
payment. This field is not used.
CVE-BANK-INST-CODE Alpha 3 EE52.1
Cash Payment The payment code assigned to the
Transaction Code employee expense. If left blank, the
payment code assigned to the employee,
vendor class, or pay group defaults.
CVE-CHECK-DATE Numeric 8 (yyyymmdd) EE52.1
Payment Date The date assigned to the manual
payment. This field is not used.
CVE-CHECK-AMT Signed 15.2 EE52.1
Payment Amount The manual payment amount issued for
the employee expense. This field is not
used.
CVE-CROSS-REF Alpha 10 EE52.1
Cross Reference The user-defined cross reference value
assigned to the expense.
CVE-TRANS-IDENT Numeric 10
Transaction ID A unique system-generated
identification value assigned to the
transaction to make this record unique.
CVE-REMIT-TO-CODE Alpha 4 EE52.1
Remit To Location The remit to location assigned to the
Code expense. Represents an alternate
remittance address for the employee.
Must be a valid record in the Vendor
Location file.
CVE-INVOICE-GROUP Alpha 4 EE52.1
Invoice Group The user-defined invoice group assigned
to the expense. AP150 (Cash
Requirements) has an option to select
all transactions assigned the same
invoice group. If blank, the invoice
group defaults from the employee, if
assigned.
CVE-APPROVED-FLAG Alpha 1
Approved Indicates whether the expense is
approved for payment. Valid values are:
Y = Yes. Default value.
N = No.
D = Disapproved.
CVE-JRNL-BOOK-NBR Alpha 12 EE52.1
Journal Book The journal book assigned to the
transaction.
CVE-ADVANCE-NBR Alpha 10 EE52.1
Advance Number If an employee advance was issued for
the expense report, and the company has
Matching selected in the Employee
Expense Reconciliation field, you can
type the advance number in this field to
apply the full expense amount to the
advance. Entry in this field creates a
record in the Advance-Expense Matching
file.
CVE-JBK-SEQ-NBR Numeric 10 EE52.1
Journal Book The journal book sequence number
Sequence Number assigned to a journal book transaction
when it is added or interfaced to the
Lawson system. Used only when Auto
Journal Book Seq Nbr is set to Yes in
GL10.1 (Company).
CVE-SEGMENT-BLOCK Alpha 103 EE52.1
User Analysis This field identifies the user analysis
values included in the transaction.
You can either type up to four values
or use Define (F6) to open the User
Analysis Entry subform. Use this subform
to select the user analysis values you
want to include in the transaction. If
you choose to type values, use commas to
separate them. For example:
value1,value2,value3,value4
There are three conditions that affect
how you can select user analysis values.
See the User Analysis Entry form help or
the Strategic Ledger procedures manual
for additional information.
EECEXPENSE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
CVESET1 COMPANY This index is used to access employee EE52.1 EE52.2
VENDOR expense records for a specific employee EE520
EXPENSE-NBR and company.
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