AM00.1 - Book
**Form purpose
Use Book (AM00.1) to define a single depreciation book. Books define
parameters for calculating and reporting depreciation. You must define at
least one book during Asset Management setup.
**Prerequisites
None
**Process at a Glance for Asset Management required setup tasks
1. (This step) Define a depreciation book.
2. Define a depreciation calendar for the current year (AM01.1).
3. Define an asset type (AM06.1)
4. Define an account group (AM05.1)
5. Define an accounting unit group (AM09.1)
For complete instructions, see the Asset management User Guide.
**Required fields
All fields are required, except for the Compute Statement field, which is
required only if you select C (Class Level) in the Type field. The Status,
Trans (Transaction) History and Type fields assume default values if you leave
them blank.
**Decision/Impact
A book must have a status of Active to be assigned to an asset.
The convention method you choose in the Conv field determines how depreciation
will be calculated for the first and last month in the asset is in service.
See the field help for a description of the predefined conventions.
If you select Transaction History for the book, be aware that Asset Management
will store historical depreciation data for all assets associated with the
book. You should monitor the size of the history files and purge them
periodically.
If you choose Yes in the Method Switch field, the Asset Management system will
switch automatically to a an alternate depreciation method when it is
advantageous. See the field help for more information.
Transaction history is recorded from the time the Transaction History flag is
set. You cannot rebuild transaction records created before the flag is set.
If the book is to be used to calculate depreciation for asset classes rather
than individual assets, you must select C (Class Level) in the Type field, and
you must select a compute statement to use in the depreciation calculations in
the Compute Statement field. If you define a book as a class (Part 32)
depreciation book, you should associate it only with assets depreciated as a
class, according to Part 32 regulations. For more information, see the Asset
Management User Guide.
Note: Proper implementation is critical to avoid over-depreciation. When
multiple class depreciation books are used, all assets referencing a specific
GL account must be on a class depreciation book, or none of the assets should
be on the book.
**More help
Choose the Multiple Entry button to transfer to Books (AM00.2), where you can
define more than one depreciation book at a time.
Choose the Book Groups button to transfer to Book Group (AM10.1) where you can
establish groupings of books to be used during asset processing and
reporting.
To generate a listing of your defined books, run System Setup Listings
(Am200).
Updated Files
AMBOOK - Used to store the books used for calculating depreciation,
replacement cost, and insurance values, and for reporting.
Referenced Files
AMASTBOOK -
AMCALENDAR - Used to store calendar records that asset books use for
calculating depreciation, replacement cost, and insurance
values, and for reporting date ranges. If calendar records
exist in the Asset Book Name file, the currency code cannot
change.
CMPUTE -
AM00.2 - Books
**Form purpose
Use Books (AM00.2) to define multiple depreciation books. Books define
parameters for calculating and reporting depreciation. You must define at
least one book during Asset Management setup.
**Prerequisites
None
**Process at a Glance
1. (This step) Define at least one depreciation book.
2. Define a depreciation calendar for the current year (AM01.1).
3. Define an asset type (AM06.1)
4. Define an account group (AM05.1)
5. Define an accounting unit group (AM09.1)
For complete instructions, see the Asset management User Guide.
**Required fields
All fields are required, except for the Compute Statement field, which is
required only if you select C (Class Level) in the Type field. The Status,
Trans (Transaction) History and Type fields assume default values if you leave
them blank.
**Decision/Impact
A book must have a status of Active to be assigned to an asset.
The convention method you choose in the Conv field determines how depreciation
will be calculated for the first and last month in the asset is in service.
See the field help for a description of the predefined conventions.
If you choose Yes in the Method Switch field, the Asset Management system will
switch automatically to a an alternate depreciation method when it is
advantageous. See the field help for more information.
If you select Transaction History for the book, be aware that Asset Management
will store historical depreciation data for all assets associated with the
book. You should monitor the size of the history files and purge them
periodically.
If the book is to be used to calculate depreciation for asset classes rather
than individual assets, you must select C (Class Level) in the Type field, and
you must select a compute statement to use in the depreciation calculations in
the Compute Statement field. If you define a book as a class (Part 32)
depreciation book, you should associate it only with assets depreciated as a
class, according to Part 32 regulations. For more information, see the Asset
Management User Guide.
Note: Proper implementation is critical to avoid over-depreciation. When
multiple class depreciation books are used, all assets referencing a specific
GL account must be on a class depreciation book, or none of the assets should
be on the book.
**More help
Select the Book Groups button to transfer to Book Group (AM10.1) where you can
establish groupings of books to be used during asset processing and
reporting.
To generate a listing of your defined books, run System Setup Listings
(AM200).
Transaction history is recorded from the time the Transaction History flag is
set. You cannot rebuild transaction records created before the flag is set.
Updated Files
AMBOOK - Used to store the books used for calculating depreciation,
replacement cost, and insurance values, and for reporting.
Referenced Files
AMASTBOOK -
AMCALENDAR - Used to store calendar records that asset books use for
calculating depreciation, replacement cost, and insurance
values, and for reporting date ranges. If calendar records
exist in the Asset Book Name file, the currency code cannot
change.
CMPUTE -
INVOKED Programs
IFCU
IFSG
IFOB
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