AP00.1 - Vendor Group
Use Vendor Group (AP00.1) to define and maintain vendor groups. A vendor
group identifies a set of vendors shared by one or more accounts payable
companies. Vendors are added to a vendor group in AP10.1 (Vendor). A vendor
group allows more than one company to make payments to and purchases from the
same vendors.
Companies that share the same vendor group can display vendor balances by
company or by vendor group. The options you define on this form apply to all
vendors and companies assigned to this vendor group.
When you define a vendor group, the system automatically creates a one-time
vendor class of "ONE." The system assigns this vendor class to one-time
vendors defined during invoice entry in AP20 (Invoice Entry).
If you are defining multiple vendor groups, you can make a copy of an existing
vendor group and use that as your starting point. Copying a vendor group can
save time during setup. Use Vendor Group Copy (AP100) to copy a vendor group
and then use Vendor Group (AP00.1) to modify information in the new vendor
group.
To define up to six additional entry fields to store vendor information,
choose the User Fields button to open the Vendor Group User Fields subform.
Updated Files
APHOLDCODE - Creates system hold code records.
APUSRFLDEF -
APVENCLASS - Creates one-time vendor class.
APVENGROUP - Creates vendor group record.
Referenced Files
APCOMPANY - Edit for delete function.
APHLDINV -
APVENMAST - Edit for delete function.
AP00.2 - Vendor Group User Fields
Use the Vendor Group User Fields subform to define up to six additional
fields to store vendor information. Each field name and type is user-defined.
The fields you define are available for data entry when you define your
vendors and alternate vendor locations in AP10 (Vendor). You can use the first
field to perform inquiries in Universe and run user-designed reports.
Updated Files
None.
Referenced Files
APVENGROUP - Validates vendor group.
AP00.3 - Vendor Class
**Form Purpose
Use Vendor Class (AP00.3) to define and maintain vendor classes for each
vendor group. A vendor class identifies a subset of vendors that share common
characteristics, such as office supply vendors or employees. You can process
payments by vendor class.
You assign vendors to a vendor group and a vendor class in AP10.1 (Vendor).
Define at least one vendor class for each vendor group.
The system automatically creates a vendor class of "ONE" for each vendor group
you define in AP00.1 (Vendor Group). The system assigns this vendor class to
one-time vendors that you define during invoice entry in AP20 (Invoice Entry).
Updated Files
APVENCLASS - Creates vendor class records.
CBBANKINST - Validates payment code and updates the used flag.
CBCASHCODE - Validates cash code and updates the used flag.
TXCODEMAST -
TXCOMPANY -
TXTAXCODE - Validates tax code.
TXTAXTABLE - Validates tax table.
Referenced Files
APACCRCODE -
APDISTHDR -
APHOLDCODE - Validates hold codes.
APINCCODE - Validates income codes.
APVENGROUP - Validates vendor group.
APVENMAST - Used to check if vendors exist with delete option.
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
CUCONV -
CURELAT -
GLSYSTEM -
MAINVHAND -
TXTAXRATE - Validates existence of tax rate.
TXUSAGECD -
AP00.4 - Company
**Form Purpose
Use Company (AP00.4) to define and maintain accounts payable companies. You
assign the company to a vendor group and a pay group, and select invoice entry
options. Before you can define an accounts payable company, it must first be a
valid company in the Lawson General Ledger system. The accounts payable
company uses the name and company base currency defined for the general ledger
company.
**Prerequisites
You must define a general ledger company prior to defining an accounts payable
company. A general ledger company must exist for each accounts payable company
you define. For example, if you have only one general ledger company, you can
have only one accounts payable company. You can, however, have multiple
general ledger companies and only one accounts payable company.
**Process at a glance for Accounts Payable Company Setup
1. Define a general ledger company using Company (GL00.1)
2. Define an accounts payable company using this form
3. Define one or more process levels for your AP company using Process Level
(AP00.5)
**Required fields
You must select a vendor group and a pay group for the company. Additionally,
you need to indicate whether the company will use batch processing or invoice
approval. You are also required to define an invoice accrual code, an accrual
account, and a discount code for the company.
**More help
Use the Main tab to select invoice options for your company, including whether
or not you will use batch release or require approvals. These batch release
and approval options apply to non-Match invoices only.
Use the Codes tab to define accounts payable processing codes and select a
default cash code.
Use the Options tab to define posting and processing options, including
employee expense and workflow processing.
Use the User Fields tab to define data types for the invoice and distribution
user fields.
If using the invoice registration entry option, or if using a workflow system
for approving invoices, choose the Approval button to open the Company
Approval subform. Use the subform to define optional approval criteria.
To define or maintain process levels for a company, choose the Process Level
button to open AP00.7 (Process Level).
Updated Files
APACCRCODE - Creates company default invoice accrual code record.
APAPPROVAL -
APCOMPANY - Creates company record.
APDISCCODE -
APDRFTCDES - Creates company default bill of exchange code record.
APPAYCOREL -
APPROCLEV -
APUSRFLDEF -
APWTHCODE -
CBCASHCODE -
CBCPYCASH -
Referenced Files
APAPIHIST -
APAPPROVAL -
APBATCH -
APDISTCODE -
APDISTHDR -
APDRFTCDES - Creates company default bill of exchange code record.
APINVOICE - Validates invoices for change and delete functions.
APPAYCOREL -
APPAYGROUP -
APPROCLEV -
APVENGROUP - Validates vendor group.
CBUSER -
CBUSRCLASS -
GLADDRESS - Defaults company name.
GLCHART -
GLINTCO -
GLSYSTEM - Validates general ledger company.
POCOMPANY -
PROCUREGRP -
WFSETUP -
AP00.5 - Process Level
**Form Purpose
Use Process Level (AP00.5) to define additional levels within your accounts
payable company. You must define at least one process level for each accounts
payable company, but you can define additional process levels to organize your
company into smaller groups such as divisions, departments, or cost centers.
**Prerequisites
You must have defined an accounts payable company before you can define a
process level for that company.
**Required fields
You must select the company the process level belongs to and supply a name or
description for the process level.
**Decision/Impact
When deciding how many process levels you want to set up for your company,
carefully consider your reporting and processing needs. You can use process
levels to achieve separate accounting, separate reporting, unique schedules
for payment, and to set a variety of default codes.
**More help
You can designate one process level as the default process level for a
company. A default process level eliminates the need to assign a process level
to each invoice during invoice entry. If your company has only one process
level, you will definitely want it to be the default. The default can always
be overridden at invoice entry.
Choose the Address tab to define and maintain the address information for the
process level.
Choose the Codes tab to define and maintain accounts payable processing codes
for the process level.
Choose the Invoice tab to define and maintain default posting accounts for
invoices.
Choose the Receipt tab to define and maintain default posting accounts for
purchase orders.
Updated Files
APPAYCOREL -
APPROCLEV -
CBCASHCODE - Validates cash code and updates the used flag.
CBCPYCASH - Validates company-cash code relationship.
Referenced Files
APACCRCODE - Validates invoice accrual code.
APAPIHIST -
APCOMPANY - Validates company.
APDISCCODE -
APDISTCODE -
APDISTHDR -
APINVOICE -
APPAYGROUP -
APPAYMENT -
APWTHCODE -
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
GLINTCO -
INSTCTRYCD -
INSTREGN -
MAINVHAND -
AP00.6 - Company Approval
Use the Company Approval subform to define invoice amounts that require
approval. For example, you may only want to require approvals on invoices
greater than $5,000.
Use this subform only if you require invoice approvals for your company. You
indicate this in the Invoice Approval field on Company (AP00.4). If require
approvals and you do not define any invoice approval amounts, you must approve
all released invoices before they can be scheduled for payment.
Updated Files
APAPPROVAL -
APCOMPANY - Validates company.
Referenced Files
APPROCLEV -
INVOKED Programs
API4
ACAC
ACCL
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
MAPL
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