MA64.1 - Message Queue - Vendor
MA60.1 (Reconciliation Queue) is the first of three forms used to reconcile
unmatched invoices with the pool of unmatched receipts.
Use MA60.1 to display unmatched invoices. Choose the Filter button to
customize the display by selecting a purchase order, ship to, or a due date
range to limit the unmatched invoices that display. Invoices display in due
date and vendor order.
Choose one of the Match Option buttons to begin the manual matching process.
To attempt a match at the invoice level, choose the Inv button to open Invoice
Level Match (MA60.2).
To attempt a match at the detail level, choose the Dtl button to open Detail
Level Match (MA60.3).
Updated Files
None.
Referenced Files
APAUTHOR -
APCOMPANY -
APVENMAST -
MAINVMSG -
MA64.2 - Message Queue - PO
MA60.2 (Invoice Level Match) is the second of three forms used for invoice
reconciliation. Use MA60.2 to match invoices to receipts at the line invoice
level. You can match one or more invoices to one or more receipts.
Note: You have the option to force a match between an invoice and receipt with
invoice line item details that do not match.
MA60.2 has three buttons; Detail Match, Filter, and Chargeback Info.
To match at the detail level, select an invoice using the select line action.
Then choose the Detail Match button to open the Detail Match form (MA60.3).
Use MA60.3 to match at the detail level.
Choose the Chargeback Info button to open the Chargeback subform. You can use
the subform to enter optional reason codes and hold codes on chargebacks.
Choose the Filter button to open the Filter subform. Use the subform to define
display parameters for the data that displays on this form.
Invoices display in due date order Receipts display in receipt number order.
An asterisk (*) displays next to the Up or Down button if more invoices or
receipts exist. To scroll through the list of invoices or receipts, choose the
Up or Down buttons in the invoice or receipt areas of the form.
The Discrepancy field displays the difference between the selected invoice
amounts and the selected receipt amounts. The Invoice Total displays the total
amount of all selected invoices. The Receipt Total displays the total amount
of all selected receipts.
Updated Files
None.
Referenced Files
APAUTHOR -
APCOMPANY -
MAINVMSG -
MA64.3 - Message Queue - Item
Detail Level Match (MA60.3) is the third of three screens used for invoice
reconciliation. Use MA60.3 to match at the detail level.
MA60.3 displays all receipt detail lines for the selected invoice. MA60.3
displays following information from the invoice:
* the invoice number
* match detail (item) or item description (based on the Display field)
* cost
* quantity
* extended cost
MA60.3 displays the following information from the receipt:
* receipt number
* match detail (item) or item description (based on the Display field)
* cost
* quantity
* extended cost
Records are sorted according to the match detail (item order) for all invoice
and receipt lines.
MA60.3 has three buttons; Filter, Invoice Detail, and Chargeback Info.
Choose the Invoice Detail button to open the Invoice Detail subform. From the
subform you can access MA65.1 (Invoice Line Adjustment) to maintain invoice
detail, MA43.3 (Invoice Line Detail - Receipt) to maintain receipt detail,
and MA43.1 (Invoice Line Detail - PO) to maintain purchase order detail.
Choose the Filter button to open the Filter subform. Use the subform
to define reconciliation selection criteria.
Choose the Chargeback Info button to open the Chargeback subform. You can use
the subform to enter optional reason codes and hold codes on chargebacks.
You cannot partially match an invoice. All invoice line details must be
selected.
Reasons for discrepancies:
* An item is listed on the receipt, but is not listed on the invoice
* An item is listed on the invoice, but is not listed on the receipt
* An item on the invoice is more costly than the item on the receipt
(overbill)
* An item on the invoice is less costly than the item on the receipt
(underbill)
MA60.3 can process all these scenarios.
Updated Files
None.
Referenced Files
APAUTHOR -
APCOMPANY -
MAINVMSG -
MA64.4 - Invoice Messaging Queue
** Form purpose
Use Invoice Match Reference Number Adjustment (MA60.4) to display and maintain
invoice match reference numbers. MA60.4 displays the match reference number,
invoice number, invoice date, and invoice amount for unmatched invoices with a
handling code defined as Match.
You can change an existing match reference number, add a match reference
number to an unmatched invoice that does not have a number assigned, or delete
a match reference number assigned to an unmatched invoice.
Updated Files
None.
Referenced Files
APCOMPANY -
APVENMAST -
MAINVMSG -
MA64.5 - Selection Criteria
** Form purpose
You can use Receipt Match Reference Adjustment (MA60.5) to display and
maintain the match reference numbers assigned to open receipts. MA60.5
displays the match reference number, receipt number, receipt date, and receipt
amount.
You can change an existing match reference number, add a match reference
number to an open receipt that does not have a number assigned, or delete a
match reference number assigned to a receipt.
Updated Files
None.
Referenced Files
APAUTHOR -
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