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AP32.1 - Workflow Approval Maintenance
**Form Purpose
Use Workflow Approval Maintenance (AP32.1) to view invoices that have been
routed to a Workflow system for approval based on approval criteria defined
for the company or vendor. Use the program to bypass the Workflow system and
manually approve an invoice for payment if
- an invoice needs to be approved immediately and it cannot go through the
normal approval process,
- the Workflow system is not functioning properly, or
- the invoice is entered incorrectly (with the wrong vendor number, for
example) and the case needs to be closed.
Inquire on the invoice you want to approve manually. Select Yes in the
Approved field.
**Processing Effect
Approving an invoice manually causes the associated case to close in the
Workflow system.
**Troubleshooting
If the invoice was entered incorrectly, use AP30.4 (Invoice Cancel) to cancel
the invoice, and then re-enter the invoice in AP20 (Invoice Entry).
Updated Files
APDISTRIB -
APHLDINV -
APINVOICE -
APPAYMENT -
Referenced Files
APAPIHIST -
APCOMPANY -
APDISTRIB -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
EEADVANCE -
EEEXPENSE -
WFSETUP -
AP32.2 - Workflow Adjustments
**Form Purpose
Use Workflow Adjustments (AP32.2) to view invoices that have been routed to a
Workflow system for approval based on approval criteria defined for the
company or vendor. Use the program to view and maintain invoice information.
**More Information
To maintain the discount date or amount for an invoice, choose the Discount
button to open the Discount subform. To define or maintain comments for an
invoice, choose the Comments button to open AP12.2 (Invoice Comments). An
asterisk displays next to the button if active comments exist for an invoice.
To define or maintain tax information for a tax distribution, choose the Tax
button to open the Tax subform. To define or maintain optional distribution
information including activity, unit amount, reference, and description,
choose the More button to open the Distribution Options subform.
To maintain an open, or unposted, distribution, select the Change line action
next to the distribution you want to maintain and change the incorrect data.
To maintain a posted distribution, you must add a distribution reversal and a
new, correct distribution. To reverse the incorrect distribution line,
duplicate the data entered on the incorrect distribution and add the line with
a reversed distribution amount. You can assign a new posting date to the
distribution reversal.
Updated Files
ACCOMMIT -
ACCOMMITX -
APASTDTL -
APAUDIT -
APDISTRIB -
APINVOICE -
APPAYMENT -
APUAVAL -
GLCOMMIT -
GLCOMMITX -
ICLOCATION -
RJBRIDGE -
RJCONTROL -
RJSCHEDULE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
TXTAXTRAN -
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
APACCRCODE -
APCOMMENTS -
APCOMPANY -
APPAYGROUP -
APPROCLEV -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
CUCONV -
CURELAT -
GLADDRESS -
GLCHART -
GLCODES -
GLINTCO -
GLNAMES -
GLSRCCODE -
GLSYSTEM -
GLZONE -
PODOCREF -
PURCHORDER -
SYSTEMCODE -
TXTAXRATE -
INVOKED Programs
IFOB
ACCL
APCP
API4
ACAC
IFCU
IFSG
IFAC
SLSE
SLSU
GLCC
IFRS
SLSS
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