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AC03.1 - Resource
**Form Purpose
Use Resource (AC03.1) to define and maintain a resource code and general
information for an AC Person and Equipment resource. A resource is a business
data element assigned to an activity to track additional information, such as
the source of cost, employee hours worked, and the specific elements that
consist of the activity. You must define a resource code before you can
associate the resource with an activity.
You define employee, vendor, and asset resources in the Human Resources,
Accounts Payable, and Asset Management applications, respectively.
Updated Files
ACASSIGN - References this file on a Delete action. You cannot delete
resources assigned to activities.
ACRESOURCE - This is the primary file maintained by this program. Maintains
resource information for person and equipment resources.
ADDRDATA -
Referenced Files
ACROLE -
GLADDRESS - This file is used by a common routine to validate the GL
account.
GLCHART - This file is used by a common routine to validate the GL
account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
INSTCTRYCD -
AC03.2 - AC Person Assignment
**Form Purpose
Use AC Person Assignment (AC03.2) to associate resource people to an activity
or activity group. An AC Person is a person, employee, or subcontractor that
is not defined in the Lawson Human Resources or Accounts Payable applications.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate a
company, accounting unit, account, and default billing category and value with
the resource. This is the default expense account information for Resource
Journal Entry (AC41.1), Subcontractor Time and Material Entry (AC42.1), and
Transaction Interface Adjustment (AC54.1) only.
Choose Rates to access Assigned Person Resource Rates (AC18.1). Use AC18.1 to
associate rates with resources.
If the Resource Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface person resources, then you must assign the person
resources here.
You can assign an AC Person to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simply setup
because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACASNROLE -
ACRESOURCE - References this file to validate the resource.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.3 - HR Employee Assignment
**Form Purpose
Use HR Employee Assignment (AC03.3) to associate employees to an activity. An
HR employee is an employee defined in the Lawson Human Resources application.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate a
company, accounting unit, and account with the resource. This is the default
expense account information for Resource Journal Entry (AC41.1), Subcontractor
Time and Material Entry (AC42.1), and Transaction Interface Adjustment
(AC54.1) only.
Choose Rates to access Assigned Employee Resource Rates (AC18.2). Use AC18.2
to associate rates with assigned employees.
If the Employee Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface employee resources, then you must assign the employee
resources here. However, the Resource Validation flag on Activity Group (AC00)
will override the Employee Validation flag for the AC54/540 programs.
You can assign an HR Employee to an activity at any level, not just the
posting level. Creating the assignment at a level above posting might simply
setup because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACASNROLE -
EMPLOYEE - References this file to validate that the employee exists in
the Lawson Human Resource system.
GLADDRESS - This file is used by a common routine that is used by this
program.
GLCHART - This file is used by a common routine that is used by this
program.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system.
HRSECLEV - This file is used by a common routine that is used by this
program.
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
PRSYSTEM - References this file to validate that the company exists in
the Lawson Human Resource system.
AC03.4 - Vendor Assignment
**Form Purpose
Use Vendor Assignment (AC03.4) to associate Accounts Payable vendors or
Employee Expense employees to activities. Before you can associate a vendor
resource with an activity, the vendor must be defined in Vendor (AP10.1).
For example, define the valid subcontractors assigned to the activity.
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate a
company, accounting unit, and account with the resource. This is the default
expense account information for Resource Journal Entry (AC41.1), Subcontractor
Time and Material Entry (AC42.1), and Transaction Interface Adjustment
(AC54.1) only.
Choose Rates to access Assigned Vendor Resource Rates (AC18.3). Use AC18.3 to
associate rates with assigned vendors.
If the Vendor Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface vendors, then you must assign the vendors here.
However, the Resource Validation flag on Activity Group (AC00) will override
the Vendor Validation flag for the AC54/540 programs.
You can assign a Vendor to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simply setup
because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACASNROLE -
APCOMPANY - References this file to validate that the company exists in
the Lawson Accounts Payable system.
APVENGROUP - This file is accessed by a common routine used by this
program.
GLADDRESS - This file is accessed by a common routine used by this
program.
GLCHART - This file is accessed by a common routine used by this
program.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system.
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.5 - Asset Assignment
**Form Purpose
Use Asset Assignment (AC03.5) to associate Asset Management assets to
activities. Before you can associate an asset resource with an activity, the
asset must be defined in Additions and Adjustments (AM20.2).
For example, you can track how long it takes for an internal employee to
complete a task using an asset (a computer).
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate a
company, accounting unit, and account with the resource. This is the default
expense account information for Resource Journal Entry (AC41.1), Subcontractor
Time and Material Entry (AC42.1), and Transaction Interface Adjustment
(AC54.1) only.
Choose Rates to access Assigned Asset Resource Rates (AC18.4). Use AC18.4 to
associate rates with assigned assets.
If the Asset Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface assets, then you must assign the assets here. However,
the Resource Validation flag on Activity Group (AC00) will override the Asset
Validation flag for the AC54/540 programs.
You can assign an asset to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simply setup
because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACASNROLE -
AMASSET - References this file to validate that the asset exists in the
Lawson Asset Management system.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.6 - Equipment Assignment
**Form Purpose
Use Equipment Assignment (AC03.6) to associate equipment resources to an
activity. This resource identifies equipment or assets from non-Lawson systems
or assets that are not defined in the Lawson Asset Management application.
Before you can associate the equipment resource with an activity, the
equipment must be defined in Resource (AC03.1).
**More Information
Choose Roles to access Role Assignment (AC03.7). Use AC03.7 to associate
roles with resources, including AC Person, HR Employee, Asset, Vendor, and
Equipment.
Choose More to access Resource Account (AC03.9). Use AC03.9 to associate a
company, accounting unit, and account with the resource. This is the default
expense account information for Resource Journal Entry (AC41.1), Subcontractor
Time and Material Entry (AC42.1), and Transaction Interface Adjustment
(AC54.1) only.
Choose Rates to access Assigned Equipment Resource Rates (AC18.5). Use AC18.5
to associate rates with equipment.
If the Equipment Validation flag on Activity Group (AC00) is Y and you use
AC54/AC540 to interface equipment, then you must assign the equipment here.
However, the Resource Validation flag on Activity Group (AC00) will override
the Equipment Validation flag for the AC54/540 programs.
You can assign equipment to an activity at any level, not just the posting
level. Creating the assignment at a level above posting might simply setup
because all assignments apply to any children activities.
You can use Resource Assignment Listing (AC203) to list the resources
assigned to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
ACRESHIST -
ADDRDATA -
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACASNROLE -
ACRESOURCE - References this file to validate the resource.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
INSTCTRYCD -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.7 - Role Assignment
**Form Purpose
Use Role Assignment (AC03.7) to associate roles with resources, including AC
Person, HR Employee, Asset, Vendor, and Equipment.
You define roles on Roles (AC03.8).
Updated Files
ACASNROLE -
ACRESHIST -
ADDRDATA -
MXLISTHDR -
Referenced Files
ACACTGRP -
ACACTIVITY -
ACASSIGN -
ACRESOURCE -
ACROLE -
AMASSET -
APCOMPANY -
APVENGROUP -
EMPLOYEE -
GLADDRESS -
GLCHART -
GLSYSTEM -
HRSECLEV -
INSTCTRYCD -
PRSYSTEM -
AC03.8 - Roles
**Form Purpose
Use Roles (AC03.8) to define and maintain names and descriptions of roles. A
role is a code that identifies a role that has a resource in relation to
activities. For example, an HR employee resource could have the role of
Project Manager.
Use the User Defined page to create names and descriptions of roles. These
are user-defined roles specific to your organization.
Use the System Defined page to enter names and descriptions for the three
system-defined roles that are delivered with your application. These three
roles are:
- Project Manager - Project managers print on several reports, are part of
additional contract information, and print on invoices (within the Lawson
Billing and Revenue application).
- Administrator - Administrators are part of additional contract information
and print on invoices (within the Lawson Billing and Revenue application).
- Principal Investigator - Principal Investigators are used by the Lawson
Grant Management application. (For more information, see the Grant Management
User Guide.)
Updated Files
ACROLE -
Referenced Files
ACASNROLE -
INVOKED Programs
IFAC
ACAC
ACCL
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFAU
SLSE
SLSU
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