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PA495 - IPEDS Report
Use IPEDS Report (PA495) to create flat files for the S1 and EAP IPEDS
reports.
An employee detail file, which supports the summary information in the
S1 and EAP reports, can also be created. You can use this detail file for
internal documentation.
Before you can run PA495 you should:
- Ensure that the following fields are completed in Job Code
(HR06.1):
Higher Education category
Higher Education subcategory (for Higher Ed Category 'Other
Professionals')
Academic Rank
Tenure Eligible
- Higher Education category
- Higher Education subcategory (for Higher Ed Category 'Other
Professionals')
- Academic Rank
- Tenure Eligible
- Ensure that the following employee fields are logged to history
on Data Item Attributes (HR10.1)
Termination Date
Total FTE
- Termination Date
- Total FTE
- When an employee is rehired, the employee termination date
is cleared out.
- All reported employees have their employee pay rate recorded
in US Dollars. PA495 does not perform currency conversion.
- A 'Faculty Function' GL Attribute has been set up in Attribute
(MX00.1) In addition, the Faculty Function Attribute value must be recorded
for each appropriate Account/Subaccount.
NOTE Note: An employee's contract length and tenure status are stored
on Position Code (PA02.1) in alpha position user fields. If you do not store
this information in these fields, you use 'custom calculation' logic to
determine
the employee's contract length and tenure status.
**More Information
If you need to create one report per campus, you should run the batch
report once for each campus (processing group). If the report is run once
for the entire company (e.g. all campuses), each employee is reported just
once - based on their 'primary' position.
The 'Primary Position' is defined as the employee position in effect
on a specified date that has the 'highest' Higher Education Category and
for which the employee has received specified types of payment during a
specified
payroll period. If a you want to use different criteria for selecting the
primary position, you should use the PA495 custom processing user exits.
In the S1 report, persons reported as 'Full Time' are also evaluated
to determine if they should be as a New Hire. If you want to restrict some
of the Full Time persons from being reported as a New Hire, you can use the
PA495 custom processing user exits to directly manage the 'New Hire' value.
You may need to do this to avoid reporting LTE and Project positions as new
hires.
Updated Files
CKPOINT -
Referenced Files
DEPTCODE -
EMPLOYEE -
GLACCMXVAL -
GLCHARTDTL -
GLSYSTEM -
HRCTRYCODE -
HRHISTORY -
HRPOSFLDS -
HRPOSUSD -
HRPOSVAL -
JOBCODE -
MXCATDEF -
MXVALIDATE -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PAYCLASS -
PAYMASTR -
PAYSUMGRP -
PCODES -
PERSGROUP -
PGEMPLOYEE -
PRDISTRIB -
PRPAYCODE -
PRPROCGRP -
PRSYSTEM -
PRTIME -
PSGRELATE -
INVOKED Programs
HRHI
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