Lawson Insight Technical Documentation

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APAPSHIST


                             APAPSHIST FILE

UPDATED BY

AP180     AP181     AP190     AP198     AP28.1    AP28.2
AP300     AP305     AP45.1

FIELD NAME             DESCRIPTION/VALID VALUES                  UPDATED BY

AH4-API-OBJ-ID         Numeric 12                                AP198
Element: Obj Id        This is the object identifier. It is
                       used to relate commitments or posted
                       transactions back to the originating
                       subsystems. Each subsystem record that
                       is updated as a commitment or posted
                       transaction is assigned an object
                       identifier. The object identifier is
                       maintained in the subsystem files and in
                       the Activity Commitments Detail and
                       Activity Transaction files. The object
                       identifier is a unique key used to drill
                       back from Activity Management to the
                       subsystems.

AH4-DIST-SEQ-NBR       Numeric 6                                 AP198
Element: Dist Seq Nbr  A unique sequence number.

AH4-ASSET-DESC         Alpha 30  (Lower Case)                    AP198
Element: Description   This field displays the description.

AH4-TAG-NBR            Alpha 12                                  AP198
Element: Tag Nbr       The tag is a user definable identifier
                       assigned to an asset.

AH4-ITEM-NBR           Alpha 32                                  AP198
Element: Item          This field contains the item
                       identifier.

AH4-INSRV-DATE         Numeric 8  (yyyymmdd)                     AP198
Element: Insrv Date    The book in-service date for the asset.

                       Note:  The in-service date can be
                       different for each depreciation book
                       used.

AH4-PURCHASE-DATE      Numeric 8  (yyyymmdd)                     AP198
Element: Purchase Date The date the asset was purchased. This
                       purchased date can be different from the
                       in-service dates for the depreciation
                       books used.

AH4-MODEL-NUMBER       Alpha 30                                  AP198
Element: Model Number

AH4-SERIAL-NUMBER      Alpha 30                                  AP198
Element: Serial Number This optional field is used for the
                       serial number of the asset.

AH4-HOLD-AM            Alpha 1                                   AP198
Element: All Flag

AH4-COMBINE            Alpha 10                                  AP198
Element: Combine

AH4-ITEM-DESC          Alpha 30                                  AP198
Element: Item Desc     This field contains the description for
                       stock and non-stock items.

AH4-ITEM-QUANTITY      Numeric 8                                 AP198
Element: Item Quantity The number of units that make up the
                       asset item. Each unit of an item is
                       exactly the same as every other unit of
                       the item.

AH4-ITEM-TAX-TRAN      Signed 18.2                               AP198
Element: Intl Amt

AH4-ITEM-TAX-BASE      Signed 18.2                               AP198
Element: Intl Amt

AH4-ASSET-GROUP        Alpha 10                                  AP198
Element: Asset Group

AH4-ACCT-UNIT          Alpha 15                                  AP198
Element: Acct Unit     The accounting unit is a shorthand
                       notation representing the variable level
                       number. When used in the General Ledger
                       Account Master file, the accounting unit
                       must be defined in the General Ledger
                       Names file as a posting accounting unit.


AH4-ASSET-TEMPLATE     Alpha 10                                  AP198
Element: Asset TemplateA user-defined asset template
                       identifies general asset creation
                       parameters that you can use to quickly
                       add assets with minimal keying. Using a
                       template lets you default many data
                       items associated with a new asset.

                       You can use an asset template to
                       process quick asset additions in AM20.1
                       (Quick Addition) and to create assets
                       and asset books from Accounts Payable
                       and Activity Management interface
                       information. Asset templates are
                       required if you define new assets as a
                       result of transactions interfaced from
                       the Lawson Purchase Order or Accounts
                       Payable systems.

AH4-ASSET              Numeric 10                                AP198
Element: Asset         The asset number contains up to ten
                       numeric characters that uniquely
                       identify an asset. Assets are
                       automatically numbered system-wide.

AH4-LOCATION-NAME      Alpha 15                                  AP198
Element: Location Name A user-defined location name which
                       represents where an asset is physically
                       located. Locations are used to report
                       asset information.

AH4-DIVISION           Alpha 15                                  AP198
Element: Division      A user-defined division which is used
                       for reporting assets.

AH4-AU-GROUP           Alpha 10                                  AP198
Element: Au Group      Accounting unit groups group and
                       identify the accounting units to use
                       when you create journal entries for
                       adding, adjusting, transferring, or
                       disposing of assets. Changes to
                       accounting unit groups are dynamic,
                       affecting all assets using the
                       accounting unit group. Accounting unit
                       group names are user-definable, and
                       accounting unit groups are set up by
                       company.

AH4-BAR-CODE           Alpha 30
Element: Bar Code

AH4-ITEM-LOC-DTL       Alpha 14
Element: Item Loc Dtl

AH4-AP-DISTRIB-FL      Alpha 1
Element: Ap Distrib Fl

AH4-LAND-COST-FL       Alpha 1
Element: All Flag

                         APAPSHIST FILE INDEX

NAME      KEY FIELDS    DESCRIPTION / SUBSET CONDITION           USED IN

AH4SET1   API-OBJ-ID                                             AP180   AP181
          DIST-SEQ-NBR                                           AP190   AP28.1
                                                                 AP28.2  AP300
                                                                 AP305   AP45.1