|
|
AC160 - Asset Management Interface
**Form Purpose
Run Asset Management Interface (AC160) to capitalize activities or account
categories and transfer them as assets to the Asset Management system.
You can track costs and asset information for an activity for capital
projects and then use AC160 to transfer the activity to the Asset Management
system when it is closed or depreciation can begin. You can capitalize an
activity (posting only), or an activity and account category.
Before capitalization can occur, you must have:
- posted transactions to the activity,
- set the account category capitalization flag to yes,
- changed the activity status to capitalization yes,
- established the asset creation or asset repair information, and
- created an asset template in the Asset Management system.
**Processing Effect
AC160 (Asset Management Interface) creates the following journal entries in
the General Ledger when you create an asset:
- a debit to the asset clearing account defined on AC10.3 (Asset), and
- a credit to the WIP account defined on AC10.3.
If the WIP account is blank, the program creates credit entries using the
company, accounting unit, account, and subaccount that the original cost entry
was made to.
AC160 lets you determine if you want the credit entry (WIP account) to post
to the Activity Management system when you capitalize assets. If you select
Yes, AC160 not only creates journal entries (debit to clearing account, credit
to WIP account) that post to the general ledger, but it also posts the credit
entry to Activity Management. By posting the entry to Activity Management, you
keep both the general ledger and the Activity Management system in balance for
reconciliation.
If you select No, AC160 only creates journal entries that post to the general
ledger; no journal entries post to Activity Management. (However, there will
be activity and account category information on the credit journal entries
posted to general ledger.) This option allows the true cost of building the
asset in Activity Management to remain intact. The Asset Interface also lets
you define a Post to Acct Category, different from the account category on the
originating entry.
Updated Files
ACAMCODE - Updates the Total Capital field on this file.
ACMONITOR -
ACTRANS - Updates the Capitalize Flag field on this file.
AMCONTROL - Creates an asset control file for the interface records
created by this program.
AMINTER - This is the primary file maintained by this program. Interface
records are created in this file in the Asset Management system
for asset creation.
AMRPRINTER - This is the primary file maintained by this program. Interface
records are created in this file in the Asset Management system
for asset repairs.
CKPOINT - Used for restart capability.
MXLISTHDR - Updates the Last Build Time and Last Build Date fields on this
file.
MXLISTMBR - Updates the new activities included in the list.
SYSTEMCODE - This file is used by a common routine that is used by this
program.
Referenced Files
ACACCTCAT - References this file to validate the account category.
ACACCTCATX - References this file to validate that the account category is
assigned to the activity group or activity.
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACACTMXVAL - References this file to validate activity attributes and
values.
ACACTSEG -
ACADDLCNTR -
ACASSIGN - References this file to validate assets assigned to an
activity.
ACCNTRACT -
ACGLCODE - References this file to validate GL codes.
ACLEVEL - References this file to determine if the activity is summary
level or posting.
ACSTATUS - References this file to validate that the status is valid for
capitalization.
AMASTITEM - References this file to validate the asset item.
AMTEMPLATE - References this file to validate the asset template.
GLADDRESS - This file is used by a common routine that is used by this
program.
GLCHART - This file is used by a common routine that is used by this
program.
GLSYSTEM - References this file to validate companies in the Lawson
General Ledger system.
MXCATDEF - This file is used by a common routine that is used by this
program.
MXELEMENT - This file is used by a common routine that is used by this
program.
MXLISTDTL - References this file to validate list parameters.
MXOBJCAT - This file is used by a common routine that is used by this
program.
WFSETUP -
INVOKED Programs
ACCL
IFCU
IFSG
IFFC
IFGT
ACAC
API4
IFAC
SLSE
SLSU
GLCC
IFAU
IFOB
IFRS
IFSC
SLSB
SLSS
IFJR
SLFD
|
