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BN105 - Plan Update
**Form Purpose
Run Plan Update (BN105) to update all benefits for plans in which coverage,
contributions, or general ledger overrides have been added or changed. You can
update employee, COBRA participant, and retiree benefits.
Run BN105 before the payroll cycle in which the new coverage, contribution,
or general ledger override records become effective.
**Processing Effect
When a benefit is affected by a new coverage, contribution, or general ledger
override record, the application does the following:
- Stops the original benefit and deductions the day before the change is
effective.
- Re-adds the benefit and deductions with a start date equal to the effective
date of the change.
- For benefits under a flex plan, the application can create or update
standard time records.
If an existing employee group used to vary a part of a plan changes, BN105
changes benefits based on the change. If a new employee group assigned to a
coverage, contribution, or general ledger override was added after employees
have enrolled in the plan, BN105 evaluates all benefits in effect under the
plan to determine how each employee's benefits should change. For example, on
01/01/95 a plan has coverage for HOURLY and SALARIED employee groups. If
coverage for the HOURLY employee group changes on 01/01/96, BN105 evaluates
benefits for employees in the HOURLY group only. If on 01/01/96 coverage was
also added for the employee group TEMP, BN105 evaluates all employees in the
plan to determine which coverage applies to which employees.
**More Information
For each updated benefit, BN105 lists the employee; the original
contribution, coverage, or general ledger override parameters; the new
contribution, coverage, and general ledger override parameters. You can
include deductions on the report.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNCOMMENTS - Comments are deleted from the Benefit Comments file when an
employee benefit is deleted.
BNCOVDFT - The Benefit Coverage Default file verifies whether a Coverage
Option is needed and that Coverage Defaults exist.
BNCOVERAGE - The Benefit Coverage file verifies that coverage exists for an
Employee and Date.
CKPOINT - The Check Point file is used to allow recovery.
EMDEDMASTR - The Employee Deduction Master file is updated when benefits
are added, changed, or deleted.
EMPFLEXDOL - The Employee Flex Plan file is updated with flex plan
information.
EMPFLEXREM - The Employee Flex Period Dollars file is updated with flex
plans.
EMPINVEST - The Employee Benefit Investment Distribution is updated with
the stop date when a benefit is stopped on a defined
contribution plan. The file is also updated when benefits are
deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence
when a benefit is added. The file also verifies the employee.
HRDEPBEN - The Dependent Benefits file is accessed by this program.
HRHISTORY - The HR History file is accessed to retrieve annual salary for
"as of" dates.
HRUTILITY -
PARTBEN - The COBRA Participant Benefit file is updated with benefit
changes.
PREMIUM - The Benefit Plan Premium file is updated with status changes.
It is also accessed to retrieve the company contribution for
flat rates and to retrieve other premium information.
PRREGPARM -
STANDTIME - The Payroll Standard Time Record file is updated for defined
contribution plans when employee benefits are deleted or when
contributions are changed or added.
Referenced Files
BENEFICRY - The Beneficiary file is accessed to ensure disability,
employee life, defined contribution, and defined benefit plans
are not deleted if beneficiaries exist.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file validates the company.
BNCOVOPT - The Benefit Coverage Options file is accessed to validate the
coverage option.
BNFAMSTS -
BNINVDETL - The Benefit Invoice Detail file ensures plans are not deleted
if an invoice exists.
BNINVEST -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file is updated with postal codes for
the company.
BNPRMOPT - The Benefit Premium Options file is accessed to validate
contributions.
BNWAIT - The Benefit Plan Waiting Period file contains waiting period
data.
CODA - The Cash Or Deferred Account History file contains employee
account balances for defined contribution and defined benefit
plans.
COMPHIST - The Employee Compensation History file contains employee
compensation history data.
CONTRDETL - The Contribution Schedule Detail file is accessed verify
company match information and to retrieve contribution limits
and company match information.
DEDCODE - The Deduction Code file is accessed to verify deductions.
DEDFREQTBL - The Frequency Table is accessed to verify the deduction
frequency table.
DEPTCODE - The Department file is accessed to retrieve the department
name.
EMDEPEND - The Employee Dependent file is accessed to verify dependent
information.
EMTAMASTR - The Employee Time Accrual Master file is accessed to verify
vacation maximum hours and costs.
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN - The Flex Plan file is accessed to verify that flex plans exist.
GLINTCO -
GLSYSTEM -
HRHISTORY - The HR History file is accessed to retrieve annual salary for
"as of" dates.
HRSECLEV - The Employee Security Level file is accessed to verify the
user security for updates.
JOBCODE - The Job Code Parameters file is accessed to retrieve the job's
annual hours for computing the salary.
NAVIGATE - The Benefit Process Order file is accessed to display plan
types in the user-defined order.
ONETMDED - The Payroll One-Time Deduction file is accessed to ensure
benefits are not deleted if a one-time deduction exists.
PADICT -
PAEMPLOYEE - The Employee Personnel Information file is accessed verify
that the employee exists.
PARTICIPNT - The Participant file is accessed to retrieve COBRA participant
information.
PASCRTY - The Data Item Attribute Parameters file is accessed to
determine if a change should be logged.
PAYDEDUCTN - The Employee Payment Deductions file is accessed to ensure
benefits are not deleted if payments exist.
PAYMASTR -
PGEMPLOYEE - The Employee Group Employees file is accessed to retrieve all
the employees in a group and to verify if an employee is in the
group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
retrieve the selection criteria for the employee group.
PLAN - The Benefits Plan file is used to verify that a plan exists.
PREMDEDHST - The Employee Deduction History file is accessed to ensure a
benefit is not deleted if a deduction was taken.
PROTPAYPRD - The Overtime Pay Periods file is accessed to retrieve the pay
period start and end dates for entry verification.
PROTWRKPRD - The Overtime Work Periods file is accessed to retrieve the
work period start and stop dates for entry verification.
PROVERTIME - The Overtime Pay Plan file is accessed to verify that the pay
plan exists.
PRRATEHIST - The Employee Rate History file is accessed to retrieve the
salary for the "as of" date.
PRSAGDTL - The Step and Grade Schedule Detail file is accessed to
retrieve the salary if there is a pay step.
PRSAGHEAD - The Step and Pay Schedule Header file is accessed to retrieve
the salary for an employee with a pay step.
PRSYSTEM - The HR Company and Process Levels file is accessed to verify
that the company exists.
PRTAXAUTH -
PRTAXLEVY - The Payroll Tax Levy file is accessed to verify the IRS levy
table for the effective year.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to calculate
the waiting period.
PSGRELATE - The Pay Class/Pay Summary Group Relation file is accessed to
determine if hours should be added or subtracted.
RATETBLDTL - The Rate Table Detail file is accessed to retrieve the current
rate.
RATETBLHDR - The Rate Table Header file is used to verify rate table codes.
RESTRANS - The Spending Account Transactions file is accessed to ensure
benefits are not deleted if a spending account plan still
exists.
INVOKED Programs
HRHI
HRLO
IFAC
ACAC
ACCL
API4
IFCU
IFSG
SLSE
SLSU
IFOB
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