AP40.1 - Invoice Hold Selection

Use AP40.1 (Invoice Hold Selection) to display invoices on hold and to assign
and remove hold codes from unreleased and released invoices. You assign hold
codes to invoices to prevent AP150 (Cash Requirements) or AP151 (Bill of
Exchange Generation) from scheduling the invoices for payment. When you remove
a hold code from an invoice, the invoice becomes available for payment.

To display invoices not on hold, leave the Hold Code field blank. To display
invoices on hold, select a valid invoice hold code in the Hold Code field.

To remove an invoice hold code, select the Change line action, clear the Hold
field, and select the Change form action. To have AP150 or AP151 schedule the
invoice for immediate payment, select Yes in the Pay Immediately field.

To assign a hold code to an invoice, leave the Hold Code field blank to
display all invoices not on hold, then select the Change line action, select
an invoice hold code in the Hold field, and select the Change form action.

An asterisk displays in the "C" field if active comments exist for an invoice.


To select an invoice for transfer to another form, select the "X" (Select)
line action and transfer to another form.

To define optional criteria used to limit the invoices that display, choose
the Filter button to open the Selection Criteria subform. An asterisk displays
next to the button if the filter is enabled.







Updated Files

    APAUDIT    - This program adds accounts payable audit records.

    APHLDINV   - Main file updated by this program.

    APMONITOR  - This program adds accounts payable monitor records when an
                 invoice payment record is changed and has been scheduled for
                 payment by AP150 (Cash Requirements).


    APPAYMENT  - This program changes invoice payment records.


Referenced Files

    APCOMMENTS - Used to display comments.

    APCOMPANY  - Used to edit the company number.

    APHOLDCODE - Used to edit the hold code.

    APINVOICE  - Used to retrieve accounts payable invoice information.

    APPAYGROUP - Validates pay group.

    APPROCLEV  - Used to edit the process level.

    APVENGROUP - Used to edit the vendor group.

    APVENMAST  - Used to edit the vendor number.

    EECOMMENTS - Validates whether employee expense comments exist.


AP40.2 - Vendor Hold Selection

Use AP40.2 (Vendor Hold Selection) to display vendors on hold and to assign
and remove hold codes from vendors. You assign hold codes to vendors to
prevent AP150 (Cash Requirements) or AP151 (Bill of Exchange Generation) from
scheduling the vendor's invoices for payment. When you remove a hold code from
a vendor, all of the vendor's invoices become available for payment.

To display vendors not on hold, leave the Hold Code field blank. To display
vendors on hold, select a valid vendor hold code in the Hold Code field.

To remove a vendor hold code, select the Change line action, clear the Hold
field, and select the Change form action. To have AP150 or AP151 schedule all
the vendor's invoices for payment regardless of due date, select Yes in the
Pay Immediately field.

To assign a hold code to a vendor, leave the Hold Code field blank to display
all vendors not on hold, then select the Change line action, select a vendor
hold code in the Hold field, and select the Change Form action.

An asterisk displays in the "C" field if active comments exist for a vendor.

To select a vendor for transfer to another form, select the "X" (Select) line
action and transfer to another form.






Updated Files

    APAUDIT    - This program adds accounts payable audit records.

    APHLDINV   - Main file updated by this program.

    APVENMAST  - This program changes vendor records.


Referenced Files

    APCOMMENTS - Used to display comments.

    APHOLDCODE - Used to edit the hold code.

    APVENGROUP - Used to edit the vendor group.