AC03.1 - Resource
Use AC03.1 (Resource) to define and maintain a resource code and general
information for an AC Person and Equipment resource. A resource is a business
data element assigned to an activity to track additional information, such as
the source of cost, employee hours worked, and the specific elements that
consist of the activity. You must define a resource code before you can
associate the resource with an activity.
You can define the following resources. (The Form ID to assign each resource
to an activity is included in parentheses.)
Resource Description
-------- -----------
AC Person Assignment Assign people to an activity who are not an employee
(AC03.2) or a vendor. A contractor for example. This resource
can also be used to assign employees and vendors when
using a non-Lawson system or to assign a standard
costs for project costing.
HR Employee Assignment Assign employees to an activity. The employee must
(AC03.3) be defined in the Lawson Human Resource system before
they can be assigned to the activity.
Vendor Assignment Assign vendors to the activity. The vendor must be
(AC03.4) defined in the Lawson Accounts Payable system before
they can be assigned to the activity.
Asset Assignment Assign fixed assets to the activity. The asset must be
(AC03.5) defined in the Lawson Asset Management system before
they can be assigned to the activity.
Equipment Assignment Assign equipment to the activity. This resource can
(AC03.6) be used to assign equipment when using a non-Lawson
asset management system.
Note: Before you can use any of the above programs, you must define a resource
code in this form. Define resource codes for resources directly associated
with the activity for employees or equipment on this form, Employees in Lawson
HR11.1 (Employee), Vendors in Lawson AP10.1 (Vendor), and Assets in Lawson
AM20.2 Additions and Adjustment).
If you use a non-Lawson Human Resources, Accounts Payable, or Asset Management
system, you must define this information in the Lawson Activity Management
system as an Equipment or Person Resource Type. For example, if you use a
non-Lawson Accounts Payable system, use AC03.1 and define the vendor as a
Person resource type. So you do not confuse a non-Lawson person vendor with an
AC person resource, define all non-Lawson person as 3xxx and all AC person
resources by name or 1xxx.
A resource code is used for additional reports and analysis in AC41.1
(Resource Journal Entry), AC42.1 (Resource Time Entry), AC240 (Journal Edit
Listing), and AC440 (Resource Charge).
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACRESOURCE - This is the primary file maintained by this program. Maintains
resource information for person and equipment resources.
Referenced Files
ACASSIGN - References this file on a Delete action. You cannot delete
resources assigned to activities.
ACRESCLASS - References this file to validate the resource class.
GLADDRESS - This file is used by a common routine to validate the GL
account.
GLCHART - This file is used by a common routine to validate the GL
account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
AC03.2 - AC Person Assignment
Use AC03.2 (AC Person Assignment) to associate resource people to an
activity. Resource people are not employees or vendors. A contractor for
example. Before you can associate an AC Person Resource with an activity, you
must define a person resource type on AC03.1 (Resource).
For example, if you use a non-Lawson payroll system, you can use this form to
define employees that are working on an activity to track the number of hours
each dedicates to the activity. You can also assign a contractors billable
hours to track how much the activity costs you in contract work.
You can view resource totals and costs (Standard Cost x Unit of Measure =
Total cost of resource) on AC41.1 (Resource Journal Entry), AC42.1 (Resource
Time Entry), and AC440 (Resource Charge).
Choose the Acct button to AC03.9 (Resource Account). Use this subform to
associate a company, accounting unit, and account with the resource. This is
the default expense account information for AC41.1 (Resource Journal Entry),
AC42.1 (Resource Time Entry), and AC54.1 (Interface Transactions) only.
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
MXLISTHDR - Flags this file that contains lists with a manager resource
that needs to be updated.
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACRESCLASS - References this file to validate the resource class.
ACRESOURCE - References this file to validate the resource.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.3 - HR Employee Assignment
Use AC03.3 (HR Employee Assignment) to associate Human Resources employees to
activities. Before you can associate a Human Resource employee with an
activity, you must define the employee in Lawson HR11.1 (Employee).
For example, if you use the Lawson Payroll system you can use this form to
validate the people that work on the activity.
Choose the Acct button to AC03.9 (Resource Account). Use this subform to
associate a company, accounting unit, and account with the resource. This is
the default expense account information for AC41.1 (Resource Journal Entry),
AC42.1 (Resource Time Entry), and AC54.1 (Interface Transactions) only.
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACRESCLASS - References this file to validate the resource class.
EMPLOYEE - References this file to validate that the employee exists in
the Lawson Human Resource system.
GLADDRESS - This file is used by a common routine that is used by this
program.
GLCHART - This file is used by a common routine that is used by this
program.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system.
HRSECLEV - This file is used by a common routine that is used by this
program.
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
PRSYSTEM - References this file to validate that the company exists in
the Lawson Human Resource system.
AC03.4 - Vendor Assignment
Use AC03.4 (Vendor Assignment) to associate Accounts Payable vendors or
Employee Expense employees to activities. Before you can associate a vendor
resource with an activity, the vendor must be defined in Lawson AP10.1
(Vendor).
For example, define the valid sub-contractors assigned to the activity. Choose
the Acct button to AC03.9 (Resource Account). Use this subform to associate a
company, accounting unit, and account with the resource. This is the default
expense account information for AC41.1 (Resource Journal Entry), AC42.1
(Resource Time Entry), and AC54.1 (Interface Transactions) only.
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACRESCLASS - References this file to validate the resource class.
APCOMPANY - References this file to validate that the company exists in
the Lawson Accounts Payable system.
APVENGROUP - This file is accessed by a common routine used by this
program.
GLADDRESS - This file is accessed by a common routine used by this
program.
GLCHART - This file is accessed by a common routine used by this
program.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system.
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.5 - Asset Assignment
Use AC03.5 (Asset Assignment) to associate Asset Management assets to
activities. Before you can associate an asset resource with an activity, the
asset must be defined in AM20.2 (Additions and Adjustments).
For example, track how long it takes for an internal employee to complete a
task using an asset (a computer).
Choose the Acct button to AC03.9 (Resource Account). Use this subform to
associate a company, accounting unit, and account with the resource. This is
the default expense account information for AC41.1 (Resource Journal Entry)
and AC54.1 (Interface Transactions) only.
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACRESCLASS - References this file to validate the resource class.
AMASSET - References this file to validate that the asset exists in the
Lawson Asset Management system.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.6 - Equipment Assignment
Use AC03.6 (Equipment Assignment) to associate equipment resources to
activities. Before you can associate the equipment resource with an activity,
the equipment must be defined in AC03.1 (Resource).
For example, define equipment not setup in the Lawson Asset Management system.
Choose the Acct button to AC03.9 (Resource Account). Use this subform to
associate a company, accounting unit, and account with the resource. This is
the default expense account information for AC41.1 (Resource Journal Entry),
AC42.1 (Resource Time Entry), and AC54.1 (Interface Transactions) only.
You can use AC203 (Resource Assignment Listing) to list the resources assigned
to an activity.
Updated Files
ACASSIGN - This is the primary file maintained by this program.
Referenced Files
ACACRESRT -
ACACTGRP - References this file to validate the activity group.
ACACTIVITY - References this file to validate the activity.
ACRESCLASS - References this file to validate the resource class.
ACRESOURCE - References this file to validate the resource.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXVALIDATE -
AC03.8 - Resource Class
Use AC03.8 (Resource Class) to define and maintain a resource class. A
resource class lets you define a fixed standard cost and unit of measure for
all resource classes.
The unit of measure is defined in AC17.3 (Unit of Measure).
For example, if an AC Person resource (a contractor) has a set hourly rate
(standard code) and works five hours.
Updated Files
ACRESCLASS - This is the primary file maintained by this program.
Referenced Files
ACASSIGN - References this file on a Delete action. You cannot delete a
resource class if the resource class is assigned to a resource
assignment record.
GLADDRESS - This file is used by a common routine that is used by this
program to validate the GL account.
GLCHART - This file is used by a common routine that is used by this
program to validate the GL account.
GLSYSTEM - References this file to validate that the company exists in
the Lawson General Ledger system and to display the company
currency code.
INVOKED Programs
HRFN
IFAC
ACAC
ACCL
IFCU
IFSG
IFAU
SLSE
SLSU
API4
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